Bill of Material 2011 [Archive]

Nikki Haux

29-01-2011, 14:12

Where is the bill of materials template? According to the manual, it is at http://www.usfirst.org/frc/competitionmanual Do you think it is just not posted yet or is the link wrong?

Brett Elflord

29-01-2011, 16:04

I would imagine that nothing would have change concerning the BOM. I would write as normal and change it should a new template appear.

Dancin103

31-01-2011, 16:18

There is already a thread fro this and last year they did not post the new template until the 4th week late.

NyCityKId

03-02-2011, 11:06

They do have it here (http://www.usfirst.org/uploadedFiles/Robotics_Programs/FRC/Game_and_Season__Info/2011_Assets/2011%20Inspection%20BOM%20Template.xls). It is under Section 4. You have to go through the Excel tabs at the bottom to see the "tabs" that they mention in the instructions.

Nikki Haux

07-02-2011, 21:54

Thank you all. Sorry, I didn't see the other thread and it must not have been posted yet when I posted this.

Gary Dillard

08-02-2011, 12:32

Last year there was some direction somewhere about naming convention for the BOM file; it must have been FRCXXXX(team number)_(Event Location).xls, since ours was named FRC2973_Westwego.xls for the Bayou Regional. I can't find the directions from last year and I don't see them anywhere this year. Can someone point me towards it?

Anne Shade

08-02-2011, 13:00

Gary,
So far no specific naming convention has been mentioned in the manual. I'm hoping one of the next few updates will add it back in.

Mike Betts

08-02-2011, 14:03

I'm hoping that FIRST publishes an example of what they expect. Perhaps one from an exemplary 2010 team...

Many teams have many ideas as to what a BOM should look like. This is particularly true of teams without engineering support.

JMHO...

joek

08-02-2011, 17:59

I like that they put the KOP in for us, but hate that they parted out the Cimple gearbox, although it is a slight advantage if there are common parts

Chris is me

08-02-2011, 18:10

I like that they put the KOP in for us, but hate that they parted out the Cimple gearbox, although it is a slight advantage if there are common parts

I bet a significant number of teams will be using those 12t pinions and 56t output gears in interesting places this year.

tcott

15-02-2011, 22:32

Gary Dillard

16-02-2011, 08:35

Does anybody know what to do about items that are in the KOP but are not on the sheet "KOP Items" in the Bill of Materials. Should they not be listed anywhere, or should they go under the "Non-KOP Items" sheet with source being KOP and price of $0.00?

Also, does anybody know whether washers and e-clips get counted in the BOM?

For the additional KOP items, I would add them to the KOP sheet based on their desire to track the use of items supplied in the KOP.

Washers & e-clips should be considered fasteners with a value of <$1 and do not need to be included.

rtfgnow

16-02-2011, 08:44

For items that we used from the kit and additional ones, how should they be listed? i.e. Cim motors.

Gary Dillard

16-02-2011, 09:06

For items that we used from the kit and additional ones, how should they be listed? i.e. Cim motors.

I would list the KOP quantity on the KOP Items worksheet, then copy the description to the Non-KOP worksheet with the additional quantities and cost

Dancin103

16-02-2011, 15:49

For items that we used from the kit and additional ones, how should they be listed? i.e. Cim motors.

Ok, we use 4 CIMs. WE got 2 in the Kit thus in the KOP section you say you used those 2. For the additional 2 you have to cost them in the subsystem (drive system) on the other part of the BOM. Does that make sense?

Cass

rtfgnow

16-02-2011, 16:22

Ok, we use 4 CIMs. WE got 2 in the Kit thus in the KOP section you say you used those 2. For the additional 2 you have to cost them in the subsystem (drive system) on the other part of the BOM. Does that make sense?

Cass
Yes, thank you,

gckid333

16-02-2011, 17:13

What if we used two more CIM motors (in addition to the ones in this year's kit), however they were saved from previous year kits, and we didn't purchase them? Should we just list the price as $0.00?

vhcook

16-02-2011, 17:27

What if we used two more CIM motors (in addition to the ones in this year's kit), however they were saved from previous year kits, and we didn't purchase them? Should we just list the price as $0.00?

No. Per section 4.3.5-C, you need to list them based on the price you would pay if you had to buy them.

Think of costing like this: if you were a rookie with no stock other than the KOP, what would you be paying for each part?

gckid333

16-02-2011, 17:50

What about something like the cRio or the camera? Those are things that we are expected to re-use. Do I still have to list the prices for each of those?

MagiChau

16-02-2011, 18:23

What about something like the cRio or the camera? Those are things that we are expected to re-use. Do I still have to list the prices for each of those?

To my understanding, if they are not from any Kit of Parts they must be marked down. It is contradictory to be marked since the cRIO is over $400.

EDIT: <R18> exempts these items from the cost if they are in a previous KOP or the 2011 Kit of Parts list or in FIRST Choice according to the definition for KIT OF PARTS. In a note it states "For veteran teams, some of these items will be provided by FIRST and some must be either retrieved from previous ROBOTS or purchased separately."

gckid333

16-02-2011, 18:58

So the definition of KIT OF PARTS contradicts <R21>

"For rookie teams, all of these items will be provided to them by FIRST at the FRC Kickoff. For veteran teams, some of these items will be provided by FIRST and some must be either retrieved from previous ROBOTS or purchased separately. For the purposes of these rules, the 2011 versions of all of the items listed in the 2011 Kit of Parts Checklist will be considered 2011 kit parts regardless of the method of acquisition."

"<R21> Individual COMPONENTS or MECHANISMS retrieved from previous ROBOTS and used on 2011 ROBOTS must have their undepreciated cost included in the 2011 ROBOT cost accounting and applied to the overall cost limits."

So the camera and the cRIO can be excluded I guess. But if I re-use a tan jaguar, a victor, a CIM, a solenoid breakout, or some circuit breakers, then I have to include their cost?

MagiChau

16-02-2011, 19:04

So the camera and the cRIO can be excluded I guess. But if I re-use a tan jaguar, a victor, a CIM, a solenoid breakout, or some circuit breakers, then I have to include their cost?

I think only something like the tan jaguar would be in Bill of Material cost since in the 2011 Kit of Parts only black jaguars were provided.

Gary Dillard

17-02-2011, 13:17

I just posted this to the Q&A:

The instructions in the 2011 Inspection BOM Template include
Any item that was included in the Rookie KOP but not the Veteran KOP should be considered a KOP item and indicated on that tab, including the compressor. If a part was in a previous years' KOP, it's current cost must be accounted for on the non-KOP items tab.
1) The compressor in the Rookie KOP is not the same compressor previously provided to veteran teams. If a veteran team uses a compressor provided by FIRST in a previous year, do we get to claim $0 for the cost, or do we have to purchase the same compressor provided to rookies in order to claim $0 for the cost?

2) Similarly, rookie teams were provided 4 black jaguars in the KOP and veterans were only provided 2. If a veteran team uses a brown jaguar provided by FIRST in a previous year, do we get to claim $0 for the cost, or do we have to purchase a black jaguar in order to claim $0 for the cost?

crzy_sax_playr

21-02-2011, 18:08

Anybody have a link to an example?

MrForbes

22-02-2011, 12:17

Do you mean a good example, or the mess we have come up with so far?

Lots of confusion here....part of the problem is that the rules and instructions don't differentiate between previous year KOP items and 2011 KOP items. How do we know where to put the 2009 KOP Axis 206 camera? do we pretend it's a 2011 KOP camera and include it as a KOP item, or do we pretend it's something we just bought? We can't add items or change descriptions on the KOP page, so my guess is we have to add anything that is a different part number, on the non-KOP page. I'm not sure if they should be costed as zero, or some list price we might be able to find somewhere on the interwebs.

I guess we'll do the best we can.

afowl

24-02-2011, 17:11

I just posted this to the Q&A:

The instructions in the 2011 Inspection BOM Template include

1) The compressor in the Rookie KOP is not the same compressor previously provided to veteran teams. If a veteran team uses a compressor provided by FIRST in a previous year, do we get to claim $0 for the cost, or do we have to purchase the same compressor provided to rookies in order to claim $0 for the cost?

2) Similarly, rookie teams were provided 4 black jaguars in the KOP and veterans were only provided 2. If a veteran team uses a brown jaguar provided by FIRST in a previous year, do we get to claim $0 for the cost, or do we have to purchase a black jaguar in order to claim $0 for the cost?

Do you know if this has been answered? couldn't find it...

Gary Dillard

24-02-2011, 22:26

Not yet

Gary Dillard

24-02-2011, 22:33

Just now
http://forums.usfirst.org/showthread.php?t=17185

David Brinza

24-02-2011, 22:54

Great answer from the GDC about cost accounting of prior year a KOP compressor, etc. vs. units provided in the rookie KOP:

1) The items are not in the 2011 KOP, thus they must be accounted for using the fair market value. (emphasis mine)

Is a used compressor considered "3-year equipment" and therefore can be depreciated accordingly? If it seems I'm "lawyering the rules", GDC started it! :D

Seriously, as an inspector, this is not where I would want to go in reviewing a BOM. Perhaps other inspectors would enjoy this, but I'd rather not become an auditor. It's just not what I do...

MrForbes

24-02-2011, 23:14

"fair market value" = what they actually sell for on ebay

Gary Dillard

25-02-2011, 08:12

So if your compressor fails and you replace it with a new one, you have to change the price in your BOM? I don't think you can take depreciated cost in the BOM, but fair market value of a new one - see rule R21. If a part is no longer available retail then it might be what a new one would cost on ebay.