Chief Delphi - Ugh! Paperwork.

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I'm on a rookie team and can't find much about the paperwork required to pass inspection. Our competition is coming up in 2 and 1/2 weeks, and we have the Bill Of Materials and the Lock-up Form. Is There anything else that my team needs? Also, if anyone else has questions about paperwork, you can post it here if you want. Thanks!

Re: Ugh! Paperwork.

That should do it. Might need a team roster, also.

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Team roster printed from the TIMS and any FRC consent forms that were not completed online. This is a must in order to register your team and get the practice match schedule and buttons. Best of luck at your regional! :)

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Thanks! I'll get to it right away.

Re: Ugh! Paperwork.

Quote:

Originally Posted by nxtmonkeys (Post 1359322)

There is a sample inspection sheet as well, I think. It would be good to go through your robot and see how it stacks up against the list.

Re: Ugh! Paperwork.

Thanks for the advice so far.

On my BOM, I have columns for:
Item name
where purchased
price
quantity

What else should I use?

Re: Ugh! Paperwork.

Quote:

Originally Posted by nxtmonkeys (Post 1359346)

Thanks for the advice so far.

On my BOM, I have columns for:
Item name
where purchased
price
quantity

What else should I use?

Anything from the KOP must be listed on the BOM but will have no cost. Make sure you include all your motors. If you would like to send me your BOM I can look it over for you. Private message me for my email. Again best of luck at your first competition!

Re: Ugh! Paperwork.

Thanks! anyone else know of anything else?

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There is a BOM template on this page

http://frc-manual.usfirst.org/

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Thanks for the link. I checked it out ::rtm:: and I got this:

(link has been removed)

I contacted The FRC people about the template and I should get a reply back soon.

Re: Ugh! Paperwork.

Quote:

Originally Posted by nxtmonkeys (Post 1359560)

Thanks for the link. I checked it out ::rtm:: and I got this:

(see the link below to se the picture. It's pretty big, so I made the link to make it not take up too much space.)
http://www.chiefdelphi.com/media/img...3cd0f7d9_l.jpg

I contacted The FRC people about the template and I should get a reply back soon.

There is a tab on the bottom labelled "BOM." Click on that and you should get what you're looking for.

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This link? http://www.usfirst.org/sites/default..._Template.xlsx

Maybe it's my computer, because it doesn't show much, and the Game manual isn't too clear. here's what it said:

Quote:

4.3 Budget Constraints

R10

The total cost of all items on the ROBOT shall not exceed $4000 USD. All costs are to be determined as explained in Section 4.3: Budget Constraints. Exceptions are as follows:
A. individual COTS items that are less than $1 each and
B. Kit of Parts (KOP) items

Teams should be prepared to disclose to Inspectors the cost of any non-KOP item and the total cost of the ROBOT.

There is no quantity limit on KOP items in regards to R10. If the item is a KOP item, it does not require an associated cost on the BOM.

Per T9, Teams must be prepared to display a Bill of Materials (BOM) to Inspectors during Inspection. The BOM may be displayed in either printed or electronic form.

Individual COMPONENTS or MECHANISMS, not excluded in R10, that are retrieved from previous ROBOTS and used on 2014 ROBOTS must have their undepreciated cost included in the 2014 BOM and applied to the overall cost assessment.

R11

No individual, non-KOP item shall have a value that exceeds $400 USD. The total cost of COMPONENTS purchased in bulk may exceed $400 as long as the cost of an individual COMPONENT does not exceed $400.

If a COTS item is part of a modular system that can be assembled in several possible configurations, then each individual module must fit within the price constraints defined in R11.

If the modules are designed to assemble into a single configuration, and the assembly is functional in only that configuration, then the total cost of the complete assembly including all modules must fit within the price constraints defined in R11.

In summary, if a VENDOR sells a system or a kit, a team must use the entire system/kit Fair Market Value and not the value of its COMPONENT pieces.

Example 1: VENDOR A sells a gearbox that can be used with a number of different gear sets, and can mate with two different motors they sell. A team purchases the gearbox, a gear set, and a motor (which are not offered together as an assembly or kit), then assembles them together. Each part is treated separately for the purpose of BOM costing, since the purchased pieces can each be used in various configurations.

Example 2: VENDOR B sells a robotic arm assembly that the team wants to use. However, it costs $700, so they cannot use it. The Vendor sells the “hand”, “wrist”, and “arm” as separate assemblies, for $200 each. A team wishes to purchase the three items separately, then reassemble them. This would not be legal, as they are really buying and using the entire assembly, which has a Fair Market Value of $700.

R12

The BOM cost of each non-KOP item must be calculated based on the unit fair market value for the material and/or labor, except for labor provided by team members (including sponsor employees who are members of the team) and shipping.

Example 1: A Team orders a custom bracket made by a company to the Team's specification. The company’s material cost and normally charged labor rate apply.

Example 2: A Team receives a donated sensor. The company would normally sell this item for $52, which is therefore its fair market value.

Example 3: Special price discounts from National Instruments and other FRC Suppliers are being offered to all FIRST Teams. The discounted purchase price of items from these sources may be used in the additional parts accounting calculations.

Example 4: A Team purchases steel bar stock for $10 and has it machined by a local machine shop. The machine shop is not considered a team Sponsor, but donates two (2) hours of expended labor anyway. The Team must include the estimated normal cost of the labor as if it were paid to the machine shop, and add it to the $10.

Example 5: A Team purchases steel bar stock for $10 and has it machined by a local machine shop that is a recognized Sponsor of the Team. If the machinists are considered members of the Team, their labor costs do not apply. The total applicable cost for the part would be $10.

It is in the best interests of the Teams and FIRST to form relationships with as many organizations as possible. Teams are encouraged to be expansive in recruiting and including organizations in their team, as that exposes more people and organizations to FIRST. Recognizing supporting companies as Sponsors of, and members in, the Team is encouraged, even if the involvement of the Sponsor is solely through the donation of fabrication labor.

Example 6: A Team purchases a 4 by 4 ft sheet of aluminum, but only uses a piece 10 by 10 in. on their ROBOT. The Team identifies a source that sells aluminum sheet in 1 by 1 ft pieces. The Team may cost their part on the basis of a 1 by 1 ft piece, even though they cut the piece from a larger bulk purchase. They do not have to account for the entire 4 by 4 ft bulk purchase item.

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Some one commented on my picture of the Bom template and told me this:

Quote:

Quote:

Originally Posted by BigJ View Post

Quote:

Try clicking on the BOM sheet tab at the bottom?

Do this. It's an excel doc, you have multiple sheets on it.

Oh...

Well, I guess that it's easy to see that I'm new to this. I didn't see the tab.

I understand now. Thanks for the advice everyone!

(OK... OK... I know some people out there think of this as spamming, but I'm not trying to spam my forum, but I don't like to delete stuff.)

Re: Ugh! Paperwork.

Everything will be alright, just seek advice on ChiefDelphi (CD), someone will help. All rookie mentors for a rookie team go through this nightmare, we were no exceptions. Paperwork wise, I think most of of the required papers (BOM with info and Team Roster) is listed by others.

With our bad experience with bumpers just want to remind you about it. Make sure they are easy to remove and don't come out or fall out during matches. They need to have 2" clearance from ground, this season we saw one rookie team had to adjust the bumper mounting to have 2" allowance to pass inspection. In fact our team had to trim the wood, we had measured and fitted the bumpers fully assembled, on the robot and everything had worked, we have photos. Then when we got inspectors for our first competition, they did not fit! It didn't make any sense, we had to trim the wood by 1/8". Things happen, we need to work it out.

At competition, there are more teams who are willing to help you out, just ask for help or tools.

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One other thing that always gets teams is that you must show four pairs of safety glasses to pit admin when you check in. This is annoyingly not listed anywhere in the administrative manual nor mentioned in any email blasts, and seems completely arbitrary, but is expected nonetheless.

Re: Ugh! Paperwork.

I will make note of that in my notebook. Thanks!

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Quote:

Originally Posted by silverD (Post 1359683)

I believe that would be an artifact of having to wear safety glasses in the pits (and on the field) at all times. Pit Admin is located in the pits; you can send 4 team members to the field (drive team); if you don't have 4 pairs of safety glasses, the drive team probably doesn't have enough for all of them.

Yes, it should be in the manuals. No, it is not arbitrary.

Re: Ugh! Paperwork.

Quote:

Originally Posted by silverD (Post 1359683)

I've been a referee and a robot inspector for years and I've never heard of this. Is this just a tradition in certain areas?

Re: Ugh! Paperwork.

They've asked for the safety glasses for a few years now in a spotty sort of way.
At Championship I sometimes have had to bring the whole drive team to pit admin to register since they are actively wearing the four sets of safety goggles.
We make each team member responsible for their own safety goggles.

P.S. It's not a rule that I can find, but years ago I remember seeing it on the check-in directions one year.

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NXT,
Don't get overly worried about inspections. Inspectors are really nice people who want you to compete. They will do everything they can to get you compliant and get other teams to help when needed. You will have fun at your first event, don't worry. It will be crazy but you will get through it. As long as you remember to breathe...

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We have never had show any safety glasses at a regional or the championship to register.

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I believe the logic is 4 people are allowed in the pit for opening, thus 4 pairs of safety glasses are needed....
I am ust as confused as everyone else though...

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I believe it's been enforced at the MN Regionals for the last 4 or 5 years, and tends to slow things up at registration. I have no problem expecting teams to have enough safety glasses to cover all of their pit crew and drive team members (which actually is stated in the Admin Manual), but as others have said, many times said members are wearing their glasses so finding four to bring to registration isn't always trivial, and adds one more thing for an overwhelmed rookie team to worry about Thursday morning. I can also understand if there was a requirement to have four additional sets to share with visitors or as extras for your own team, but this isn't called out anywhere until the team contact gets to the front of the registration line and is asked where their glasses are. Perhaps it's a holdover from an older manual or checklist and just hasn't bubbled up as a high priority to clean up (and I'm not arguing that it should - everyone manages to make it through check-in eventually) :)

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Anyone know of any other paperwork that I should bring to the Competition?

Paperwork to bring:
Bill of Materials-show at inspection
Robot Lock Up Form-show at door at load-in, before un-bagging
Team Roster-show at registration
Signed Permission Forms for those not submitted electronically ( I usually take extra blank forms for those mentors who are in the pit and didn't sign up), show at registration

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In Michigan, before anyone can get in pit, they must be wearing safety glass! No safety glasses, NO ENTRY! Period. It doesn't matter if its a visitor or a drive team member. So pit admin will not check for safety glasses.

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I was a Robot Inspector this year. We looked at the Lockup form before we cleared the bot to be unbaged. During inspection, we review the BOM. For the BOM, it is helpful if you segment it into functional groups (drive train, shooter, loader, pneumatics, control, etc.). It helps us to make sure all pieces are listed. Also, with each motor, list the motor number. The inspection sheet (which we have) has legal motor numbers. It makes it easier for us to make sure you are within limits for each motor type.