Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Hi all,

Although I was not at the 2015 Championship Event, I have attended others in the recent past. I am aware of how the Closing Ceremonies can run late because of different reasons such as delayed starts.

This thread is created to provide an idea/opportunity regarding how the delay/lateness impacts your departure schedule and/or your team(s). How does it impact?

Looking for information; helpful comments are most welcome.

Jane

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

I was a spectator at this event. We left during the semifinals of Einstein - it was late for our children, our van was starting to turn into a pumpkin, and the snail's pace of matches was not inspirational.

I'm aware of a couple teams that left around the same time in order to avoid extra fees from their charter bus companies.

The spectator guide was very vague and not all that helpful.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

While I was not there with my team, I very nearly left early just to find some food. The only thing that kept me there until the end was my desire to both see and show respect for the Chairman's winner. Without that, I would have left at the end of Einstein for dinner, a good two hours earlier than I ended up doing. Having had only a quick bite of lunch before noon (trying to run inspections for teams in the playoffs, extending up until Einstein started), I was rather hungry after all the delays.

I take this as a note to myself to pack a box of snacks next year to help stave off hunger on the last day! Unfortunately this year the snacks I brought were gone Wednesday when myself and some others missed lunch in our rush from the airport to the pits to work load in. What should have been an easy, leisurely lunch was thrown off when the airline moved our flight back by an hour.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Our flight home to Canada was booked for early Monday morning as it was MUCH cheaper than trying to fly out on Sunday. So we had lots of time.

We decided to skip the closing ceremonies since everything was running so late. At first we thought we would stay for chairman`s but we figured we would probably be waiting a long time (and I hear we were right) so we went for a team dinner instead. On Sunday we slept in and did some light sightseeing and shopping, watched movies, had a LAN party, did homework, etc.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Saturday was a long day....but we didn't leave St Louis until Monday afternoon, because of the cost of airline tickets.

Many of our team members were burned out by Saturday afternoon, and didn't stick around for the Einstein playoffs or the concert, they went to the hotel and relaxed.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

We have a 5-hour drive home. Leaving on Saturday saves us an extra hotel night.

We expected Chairman's to be announced during Einstein. By the time we realized it wouldn't be we had already communicated to team to depart after last match.

Given how things appear to have played out--moving from one end of stadium to the other, additional delays during finale--I'm glad we didn't try to wait until after Chairman's was announced. (And I'm disappointed for having to rationalize this.)

One other point, the 7:15am start time (time when our reps had to be at stadium) was quite early. This further impacted our thought process in planning the end of the day.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Consider squeezing in alliance selections on Friday night. I know that makes Friday longer but if it means teams can hit the ground running on Saturday morning with elimination matches starting around 8am or 8:30am we can ensure the divisions are finishing closer to on time. I know Tesla ran long after some delays which pushed back the time to setup for Einstein but it seems like every year the schedule gets blown at Champs regardless.

Hand out awards during the time between the end of alliance selections and the beginning of elimination matches. Its a somewhat wasted time already and typically encompasses lunch break at a normal event.

Let the close of Einstein matches be the end of all official team related awards or be more honest so teams who want to stay can plan ahead with their travel. If teams knew how FIRST was running their Saturday schedule with the small details it is easy to plan around but much harder to re-arrange after the fact with late flights out or needing to hit the road for 24+ bus rides back home which can impact chartered drivers.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

When concessions ran out of food, we made the decision to leave early. During semis four mentors went down to load pit stuff, and when finals ended the rest of the team came down so we could depart immediately. Got to Cracker Barrel twenty minutes north of town by 7:30, back on the road by 9:00, and home by 3:00 am. Reasonable dinner time is important to keep the team happy.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

I left after the first match of the finals because the super-loud music had reached the point of torture for the last hour and I couldn't stand any more. I went to the lobby and watched the last match on a small video screen mounted there, then exited. I was sorry to miss Chairman's award.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

As it turns out, you could have gone for a nice dinner after Einstein & taken a nap. Get back in plenty of time to find out who won Chairman's. :]

The blinkie lights in my eyes drove me out of the arena long before Chairman's was announced.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Yes, and it also means that teams that weren't selected can start packing up and maybe even plan to leave for home a little earlier on Saturday knowing that they won't be staying later to pack up their pits and their robot.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Anyone impacted with more financial costs to the team, worry over missing flights, or concerns of that nature?

Jane

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

I was there as a solo spectator/volunteer with a four hour drive home. I really wanted to see the chairman's presentation, but by the end of Einstein I was starving, and I was actively disinterested in the announced entertainment for the finale. In addition, I'd been at the venue for nearly 12 hours and needed to ensure I had enough energy left to drive home safely, so I left. By the time Chairman's was actually announced, I was about a third of the way across the state.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

Our plan to leave Monday morning (taking $200-ish flights) versus leaving on Sunday (which would have meant ($1000+ flights) had to balance cost versus the needs for students to not miss too much school.

The Monday morning flight also necessitated a 4:30am wake-up call. Trying to get a bunch of teenage boys moving at that hour is a... challenge.

In the end, most of us flew, but a small crew decided to drive home starting on Saturday night.

Re: Leaving The Event - Departure Schedules For You And/Or Your Team(s)
 

At my very first Championship (2004 I think?) I had booked a flight back Saturday night, and had to miss some of the last matches when things ran late. Since then, I've always scheduled to stay Saturday night, and advised everyone to expect super-long delays. A few years I've been pleasantly surprised when things run on time, but that's unfortunately not the norm.