Chairman's Video Submission
 

This year there is no spot to submit the video link when submitting the Chairman's award. Do we only submit the video at competition; if not how are we supposed to submit the video?

You give your video to the judges on a flash drive or Cd and they will watch it (or as some people think never touch it).

Re: Chairman's Video Submission
 

The judges don't actually watch your video, the judges assistant or another volunteer will watch it to make sure it meets the criteria and is appropriate if your team is one of the top Chairman's teams at the regional.

Re: Chairman's Video Submission
 

As I understand it, you only submit the video via CD. We were going to submit it on a flash drive last year and were told that it had to be on a CD

Re: Chairman's Video Submission
 

Do you happen to know if DVD or BluRay was acceptable?

Re: Chairman's Video Submission
 

DVD or USB Flash Drive.

Please refer to the publicly available administrative manual (specifically section 6.4.8) to answer all of these questions posted in this thread.

Re: Chairman's Video Submission
 

I emailed a few weeks ago asking about this, here's the response I got:

Re: Chairman's Video Submission
 

Yeah, I haven't noticed a change in the manual but the difference between DVD and CD caused us a lot of angst at post competitions. I think our judges got a bit mixed up because they wouldn't accept DVDs, but would accept CDs.

Re: Chairman's Video Submission
 

So just to reiterate, we do not have to upload the video to the YouTube link tomorrow after the award close, correct? We just have to bring a copy to the competition.

Re: Chairman's Video Submission
 

Yes, you're correct. It's not a bad idea to upload the video to YouTube and put the link in STIMS, but you're still eligible if you just bring the copy to your presentation.

Re: Chairman's Video Submission
 

I have never heard this before. Is this published somewhere for teams to know?

Re: Chairman's Video Submission
 

From 6.4.8 in the Admin Manual

Re: Chairman's Video Submission
 

It's been featured in past manuals and this year is present in large, conspicuous red text under section 6.4.8 of the administration manual.

Re: Chairman's Video Submission
 

Thanks for the quote and clarification there. Just wanted to make sure I had not been informing my students otherrwise.

I was referring to an assistant or volunteer part.

Re: Chairman's Video Submission
 

Do you show the video to the judges at competition? When we submitted it in 2014, when we went to the competition, we showed it to them on our laptop and then followed that up with anything else we needed to say. Is this not what we should have done? Do teams show their video to the judges firsthand?

Re: Chairman's Video Submission
 

It is a choice for teams. Personally we have yet to decide for this year.

Re: Chairman's Video Submission
 

It is a personal decision. Some teams prefer to show the video and then add to it, others prefer to do entire presentations with similar info but separate from the video.

I personally always encourage the teams I work with to do a presentation instead of showing the video because I think it is really awkward to just stand there holding a screen for judges to watch. I feel like the information has more impact coming directly from the student presenters.

But, again, I state, it is a personal decision. There is no 'right' or 'wrong' way, both ways are accepted and within the rules. I am sure teams have done well with both.

Re: Chairman's Video Submission
 

Miss Daisy did this for their 2010 Championship Chairman's Award winning presentation, so if it works for your team, go for it! You can check out Miss Daisy's Chairman's Presentation here: http://youtu.be/d93j7wOBP84

Re: Chairman's Video Submission
 

I think the admin manual makes it clear that the judges don't watch it, which leaves only the assistant or volunteers... in any case, I was told that a few years ago by a volunteer who was in charge of watching the videos for an event.

Re: Chairman's Video Submission
 

It is an option to show your video to the judges, though just keep in mind that it does take up 3 minutes of your presentation time.

Re: Chairman's Video Submission
 

We see the video more as a vehicle to tell other teams and the community about the work we do. It also helps explain to everyone in the stands why you won the award when it's announced if they remember to show it!

Re: Chairman's Video Submission
 

I don't think this is a uniform practice, at least it's not what's specified by the manual.

So it appears that the standard way of doing things is to have the JA watch the videos, but I'm sure there are cases like you've described where the review process is delegated to an assistant.

Re: Chairman's Video Submission
 

Let me clarify some things, first of all.

The Chairman's video is a REQUIREMENT to have at the event, but its purpose is to show on the screen at the awards ceremony when you win. It is NOT judged or used as a part of the decision process. This is outlined in the manual, but also something I have been told by multiple judges and judge advisors.

Also, the video that you hand to judges needs to be a DVD, not a CD. And, it needs to be in a DVD format, as in it is playable in a standard DVD player, not just a disk with the video file on it. You need to use a software that will write it into a standard DVD format. You need software to do this, just adding a video file to a DVD in Windows Explorer will NOT be in the correct format.

The USB option is just a video file on a USB flash drive.

Secondly,

The question in the original post was about submitting the video via STIMS in the award submission, which was required last year for the first time. It was a YouTube link that you had to enter, in ADDITION to providing the physical copy of the video at competition. However, the area in STIMS where that was supposed to be was grayed out this year, so it had a section for video upload, but no way to enter it in. FIRST has said that that option would be open after the award closed, but since the award is closed, the awards submitters cannot access the submission. This is the problem that many of us are questioning.