Parts Mangment
 

This may be a situation only high school teams face, but any solutions would be helpful.

As many of you have noticed after a few years of FRC, your team accumulates lots of gear and equipment. My question is how do your teams organize your equipment and labs for FRC. I find I am need of some serious organizational advice/ intervention. If you have pictures of how your team does it I would love to see them.

thanks

Re: Parts Mangment
 

Totes from 2015 and Harbor Freight "Storage Cases" (http://www.harborfreight.com/19-bin-...ase-93928.html) helped us to reorganized and also stay organized. We had bins for VersaPlanetaries, smaller pneumatic parts, collars, ect. We also had a bin for robot specific stuff (custom smaller shafts, gears, belts, ect).

Re: Parts Mangment
 

BOXES, BOXES, BOXES. We organize using the same containers from harbor freight as mentioned above, and some smaller ones for small screws and such. Totes from 2015 (and KOP) make great ways to store bulk or large items. We also have two large rolling toolboxes that we keep all of our hand tools and things in that we take to competition with us. Other than that we just have some shelves all over our shop for large items, gearboxes, motors, stock material, etc. It doesn't really matter how you decide to organize your space, the key is to have a home for everything, and label that home.

Re: Parts Mangment
 

254 has what looks to be a really awesome program for Parts Management. I've never used it personally, but it definitely looks super useful.

https://www.team254.com/documents/cheesyparts/

Re: Parts Mangment
 

A combination of parts cases, long thin shelf bins, totes, boxes, and shelves, along with a label maker and many rolls of tape. Start by gathering like things, and labeling the box. When a box is over full, split it into two dissimilar groups, and re-label them both. Eventually, everything is somewhere, in cases. Arrange those cases in a way that makes some sense.

Every few weeks to few months, go through each bin to relocate items which have walked. At least once a year, identify bins which are over-full or under-full and restock, combine, or split bins as needed, and RE-LABEL. Don't so much try to get this right the first time, as to get close and make it a little better each pass.

Throw out broken things. If you have a tote or other storage place for each project which is under way, be sure to purge this tote/place at the end or abandonment of the project. If it's a continuing project (e.g. our air cannon), go through it every few weeks to return tools and generic parts to their proper places.

It's not the best solution ever, and we certainly aren't the most organized team out there, but since we've started doing this, things have improved greatly.

Re: Parts Mangment
 

I've found that your storage is going to depend on your build space. My team has been through a few different build spaces, and each one had different storage requirements. There was a period where we lived out of a closet, so everything had to be on wheels so we could move it in and out easily. Another period where we had a large space all to our selves, and got some surplus home depot style shelving that worked great with standard FRC totes. Currently, we utilize a lot of under-bench areas for storage with totes, combined with smaller parts storage bins on a rolling rack and a corner for large stock (sheet metal, extrusion, etc) with a custom made rolling storage container to help keep it organized. We're also increasingly looking at rolling chests for storage so we can bring all of it with us to competition.

Re: Parts Mangment
 

I really like what the 2337 does, they build from their pit, year round. We have yet to succeed at this level, their pit at competition is so organized and every student, mentor knows exactly where everything is at, because it where it was at their build site. Clinton and Brandi are some smart nerds. Simple ideas paying dividends many times over.

Doesn't really matter what it is, use it pack it, optimize it, make your build shop your pit.

Re: Parts Mangment
 

+1000000000000000

My team's been doing this for the past few years, and it really helps. No wasted time rummaging through drawers for tools, less time wasted bumping elbows as students work in a tighter space than they're used to, and much more efficient use of the space because we're always improving our pit layout.

As for part storage, my only suggestion is to use clear plastic containers. As convenient as the totes from Recycle Rush are, we ended up giving most of them to teachers for their storage.

Re: Parts Mangment
 

General mantra that worked well on 4901:

If your storage bin for a category of robot parts is bigger than one of our standard (just-smaller-than-a-shoebox) bins, you need two smaller, more specific bins.

(Our exceptions were long stock, small hardware that had its own organizers, and the black Clippard tanks that wouldn't fit in our regular bins. Your mileage may vary.)

Re: Parts Mangment
 

Absolutely. Figure out how things will fit in your space, but try to buy pieces which can go in a different space; one day you're likely to need it.

Wow! How does that work?

• Do you have a separate machine shop, or at least cutting room? Does your pit include any CAD or programming equipment?
• Do you have storage of stock and parts for prototyping and new builds (as opposed to repairs) outside of this small space? Do you have any barriers (whether a physical separation or administrative) to restrict access to this storage to better simulate the competition pit?
• Do you have multiple copies of the pit? Especially given our limited work hours, we typically have at least four separate build /sub-build projects going at once for the first four weeks of build, and its not uncommon for two robot projects to continue until we're ready to pack the trailer for competition. We don't have enough tools or toolboxes for four pits.
• As a halfway measure, I'm going to suggest we set up a pit for driver practice near our practice area. If the robot breaks during driver practice, the pit crew will have to fix it there. If this sticks, I'm going to have to advance "pit design" on our GANNT chart for build season!

Pseudo-edit (made before posting): As I think on it, I realize that we've been doing part of this a low level at least since the 2013 build season, but not the space limitation. Most of our rolling items which we take into the pit (e.g. tool chest, storage work bench, and rolling shelf unit) serve the same or at least similar function in our build space. We typically move our batteries from a large, bench-like storage unit to a smaller box, and load the big battery box with spare parts and stock for that year. (We plan to build an even more efficient battery cart this year.)

Agreed. We only use the totes for things VERY occasionally accessed, or as project "pack away" boxes for the end of each build session - they are too big for storage of similar items accessed weekly or monthly. [Examples pruned]

Yes, we use the same system, though our standard bins are a bit larger. As an example, one of our recent box splits was when our "small straps" box, which already excluded nylon tie-down straps split into the "tie wraps; wire management" vs something like "hose clamps, plumber tape; other medium straps".

Re: Parts Mangment
 

Re: Parts Mangment
 

Like others have said use a variety of clear bins if possible. We buy these bins with plastic covers so the part don't fall out and stack better. Labeling also helps.

A few years ago we converted the side wall into a storage rack. All of our parts are stored there. Raw material like wood, pvc tubing, sheet metal and aluminum tubing get stored in the machine shop.

One big organizing theme is to set aside areas for electronic items (sensors, motor controllers vs mechanical (wheels, motors, transmissions). When a new student asks where something is, I can say the electronic stuff is on the right side. This quickly narrows down their search area.

We also have an area for pneumatic parts, bolts, belts, wheels, bearings, hubs and chain.

Dave

Re: Parts Mangment
 

Our parts management was revolutionized for the better last year when we bought one pack of these, labeled them, and put them on a bookshelf:

Cardboard Storage Bins

Definitely one of the highest productivity ROI's we've ever had.

Re: Parts Mangment
 

We recently took over one of my tech rooms where we had a racking system installed. All our parts are labeled according to parts stored in totes. During build season the parts will be further broken down to sub teams. Electrical has their own tool box with spares. All of our aluminum is stored in a cabinet in the metals shop. Programmers have their own closet along with media and promotion. We made this move last season and it really helped out managing parts and knowing what we needed to order quickly. Having everything (besides aluminum) in one room really helps the students find items and get things back to their proper places so we don't "misplace" them. ha

Re: Parts Mangment
 

Plugging one of our partners: If you have a local Fastenal retailer, see if they would like to help your team out. We were able to make a connection with them this year for discounted hardware (government account since we are school-based). They even loaned the team a nice hardware storage system with a printout labeling part locations that includes pictures of each part. This is a great help for our students to learn the different types of fasteners and make sure they get back in the right spot.

We also use many Akro bins and racks. Need a better stock metal storage system though.

Re: Parts Mangment
 

Wow thanks for the quick feedback.

I have been using a lot of these, and was wondering if there was a better system.

https://www.walmart.com/ip/Sterilite...h-Box/20682863

To refine my earlier post how do you get student buy in to keeping the parts organized?

Re: Parts Mangment
 

I recommend taking your team through 5S methodology. We are in the process of adopting this on 1678, it's a great way to teach student an industry standard AND get more buy-in on continual organization improvement. My workplace uses 5S extensively.

https://en.m.wikipedia.org/wiki/5S_(methodology)

Best,

-Mike

Re: Parts Mangment
 

Thanks for the share Mike! We do most of these informally, but after seeing this, its a great resource start to make it more formal.
My students are going to hate me even more now!:)
I'm anal about everything at our shops.
My quote in life......"Everything in life should be parallel and perpendicular!"

Re: Parts Mangment
 

+1 to doing this in the workplace. Both internships I've had do the same.

Re: Parts Mangment
 

I follow, in both our mechatronics lab and in my home work shop, the Adam Savage theory of first order of retrievability. Tool stack drawers are truly the death of hand tools. When working you can never find what you need and have to move other stuff to get to it. It's nice to see everything that you have and nothing is hidden. The main part of the system is that the things you use the most are the easiest to access. Some stuff can still go in drawers, but you can easily do away with a bunch of tool stacks. I recommend you check out some of Adam's tool organization techniques on http://www.tested.com.

Re: Parts Mangment
 

We use flip top totes like this: http://www.homedepot.com/p/12-Gal-He...-001/203664499 for larger item storage, and

The 13 gallon Sterilite containers with removable tops, and the 13 gallon light duty totes are both not durable enough.

The totes provided by FIRST with the KOP (aka the 2015 game piece) weigh too much when they're full (injury risk), so we use them primarily for back stock storage.

We designed and built two RoboStore carts that we use to move our build materials to/from our storeroom: https://www.chiefdelphi.com/media/pa...9f23e9ebd7914&

Re: Parts Mangment
 

Great question!

Recently, Team 2910 has been doing some reorganization. Our new system is comprised of:

1. Peg board for hand tools

2 2015 and KOP tote bins for motors, gearboxes and their components, and chains and sprockets.

3. Custom built shelving to hold totes, boxes, Sheet metal, Plywood, and anything else we need. (pictured here:)


4. shelving to hold screws, nuts, bolts, washers, etc...

5. Stacking roller cases to carry our tools to competitions.

Hope this helps!

Re: Parts Mangment
 

FRC 4607 uses Sterilite Containers to house most of our components (they are readily available at any department store and Amazon). We store them in our crib room and old pit.

We have now started to utilize InFlow software to track all of our inventory. The plus side is it is free - up to 100 products/customers. The downside is that once you hit 100 products/customers (easily done with a FRC team), you will need to purchase their upgrade for $399. Seems expensive, but if you have a dedicated squad, it may be worth it. Our SILP (Safety, Inventory, Loss Prevention) Squad just started working with this over a month ago and they love it. Can you imagine 3-4 high school students geeking out over inventory?

The great thing is that once the program is set up and the parameters are set, a simple barcode reader with a usb ($80-120) can aid in this venture. It is also another great project for the code squad to work on.

Re: Parts Mangment
 

1676 uses something like this for components.
Raw materials are stored in a pipe rack or a special area for sheet goods.
Sterilite boxes are good for projects
Totes are used for major component types (motors, pneumatics, belts & pulleys, and so on.
Hardware is in those Harbor Freight bin totes mentioned.
Tools go into Tool Boxes, with labeled drawers.

Re: Parts Mangment
 

In our ME lab on campus, they have a sweet Grainger Cabinet

Re: Parts Mangment
 

For our hardware, we have what we call a General Store.
Stanley makes a convenient compartmented storage container that measures about 18" X 15" x 4". We had 80/20 cut us some extrusion which we built into a roll around storage cabinet with 8 columns X 2 rows of pull out shelves. Each shelf holds two storage containers, front to back, so it can hold 32 storage containers. Works great.

Re: Parts Mangment
 

We used to use recycle rush bins and some very messy kits and ziploc bags. That worked decently, but as the season went on, everything just became way too cluttered for us to be productive. I can't even count the number of times someone vaguely remembered a part and the pit crew spent close to twenty minutes tearing up our totes to find it.

This offseason we put some real work into sorting all of our old gears, sprockets, motors, wheels, screws, and rivets into organized, CLEAR, clean kits and bins. We also obtained a rolling shelf that we plan to keep all of our COTS parts for the season on (complete with a part sign in/out sheet). We have another shelf that I am thinking of using to organize all of our fabricated parts in a similar way.

Re: Parts Mangment
 

If you were to take one thing away from this, I would say get a barcode scanner for the things you have limited amounts of and tie it into a google sheet or something similar. This way, everything is tied into a computer because seriously, who will be maintaining the inventory day after day of build season?!? (answer: probably no one) This way you at least are able to keep up in real/near-real time to see what you need to order more of with very little formatting modifications :) (trust me, we tried doing a paper copy, then replicating it onto google drive, but that is always going to be out of date)