[Jon Stratis]

To help with all but issue #2, develop a project or two that the team can work on that gives them practical experience with the entire system. Build a practice robot, refurbish an old robot, enhance the capabilities of last year's robot, something of that nature. Design the project so the team gets experience with everything - mechanical, electrical, and programming. By doing so, you'll build experience for everyone, and provide leadership opportunities for your returning students. You might also run into issues that need an "engineering quick fix" while you're at it!

For issue #2, find a local team or two and start talking with their leadership about the paperwork. Beyond that, it sounds like what you really need is a "transition plan" - basically, a document that lists out everything you need to do to keep the team running, along with general due dates and where to find more information about those items. This is something critical for every team to develop, for situations just like this... So start creating one for your team now! Eventually (even if it's 50+ years from now when you're to old to continue helping out), you'll move on to other things, and you'll need to transition the leadership to someone else. Make it easy for yourself by creating and maintaining a comprehensive document of everything that goes on!