[richwong]

I track all funds for the team. We maintain a Google Doc for all purchase requests. I review and make purchases daily with a school credit card.

I track all income and expenditures in an Excel spreadsheet. I generate the robot Bill of Material (BOM) from the same spreadsheet. The spreadsheet also helps us identify where our funds our going so we can report back to the school and foundations that give us grants, etc.

There are occasions where mentors will buy items on their own for immediate need. I always ask for receipts so we can make sure we track the parts for our BOM, and also reimburse the mentor.