Our team website includes a clock-in mechanism for the students. They clock-in when they arrive and clock-out before they leave. When clocking out they also select a mentor that they have worked with during their time that day and enter a short note which details the work they performed that day. This serves as a reminder to the mentor (who may have worked with several students) to make sure the student gets "credit" for all they did. The mentor then qualifies the hours for all the students who selected them by scoring their performance in several categories including leadership, productivity, and cleanup
. These scores are then multiplied by the number of hours they were there to arrive at their qualified hours score. This number is then used to define a cut-off line when determining attendance at travel events.
In addition the mentor provides feedback to the student in the form of a message with suggestions for improvement, praise of effort, or whatever the situation warrants.