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Originally Posted by sanddrag
Can you explain more on the technical side of how this is set up on your website?
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Unfortunately, I am not very knowledgeable about the internal workings of the website. Here is what I do know. It is written in PHP. It includes a database of those with team logins and their designation as a student, mentor, parent, alumni. The student must login and then clock-in which records the time that they began working that day. At the end of the day they login again and clock out which records the time that they finished work that day and calculates the number of hours worked.
[Note that students can only clock in or out from the computers at the high school where we meet. I believe this is controlled using the IP address.] On the clock out screen the student is also required to select a mentor from a drop down list (which is formed from the database of those designated as mentors). The student is also presented with a box where they can type whatever info they want to provide to that mentor.
When the mentor logs in they are provided with a list of the students that have selected them as their mentor. Each entry shows the mentor the clock-in and -out time as well as the calculated number of hours. Note that the number of hours can be adjusted by the mentor if the student failed to clock-in when arriving or forgets to clock out before leaving. It also shows them the comment from the student. The mentor is also presented with radio buttons where they can select the ratings for the different categories being rated. They can only select one rating per category. The mentor is also given a comment box where they can leave a message to the student. This message is generally an assessment of their performance and can include praise or suggestions for improvement where needed. Mentors are requested to login at least once a week to qualify hours.
Hope this info help you. Sorry I cannot be more technical on the implementation on the website.