[cadandcookies]

Edit: I'm on a very large team (80+ students and 30+ mentors on the FRC program, 60+ students in our FTC programs, so we've been trying to figure out an efficient way to handle this for some time).

1: Sort of. We have two mentors who order parts requested on our GoogleDocs spreadsheet/form (this allows them to avoid double-ordering). Every parts request is given a unique ID based on the supplier, who ordered it, et cetera.

2: Team finances are handled by a student lead (and sometimes a trainee, though this person is usually a senior) working with one (sometimes two) mentors who are professional accountants. This was a recent development last year, and so far it's been great in terms of knowing exactly where the money is going!

3: This is something that we've been shamefully bad about in the past, but we're working on improving. For fasteners, most of the subteams keep their own stocks and replenish them when needed-- which yes, isn't the most efficient way to do it perhaps, but it's been working. For unique items, we have a couple of cabinets that people check before they order something new. Sometimes they don't find it even if its there, and we end up ordering an extra, which is a bummer. We're going to try to find some sort of digital solution longterm, but I really don't know if that'll ever pan out.

4: This is mostly handled at the subteam level, but if somebody breaks something easy to replace, often the subteam with just go out and buy a new one, either with team funds or personal funds, getting reimbursed later. We don't have any kind of team-wide system for this.