http://www.slideshare.net/FrcTeam388...?from_search=1
Our team splits up into 4 groups during the build season: Mechanical, Electrical, Programming, and Media. Each group has a team leader to keep the team on schedule. We try to have a finished robot by the end of week four but I schedule the timeline for midweek 5 at the latest. Having a set time frame to build the robot really helps our team stay on track, but we have ended meetings early when no work was getting done.
As for Kickoff Saturday we do things a bit different as we hold a kickoff breakfast at our facility. We start the breakfast about an hour before the video stream starts. This way our students are awake and alert. Each student has a paper that they use to write down their immediate views of the game. We then give the students about a 10-20 min. break in order for us to print off the rules. Then I take over the room to give a brief overview of the game. The students then split into groups in order to decide on the strategy for the year. They then present their ideas and the team picks the strategy that we are going to go with. Yes, it feels a bit rushed but it does help set our team up for a great build season.