For hours we have a keypad with monitor at entrance - everyone enters their PIN as they come and go. Software is
http://timeclockmts.com. Hours outside of the shop are documented and manually entered by team secretary. We post google doc without names (just PIN) on website so students can check their hours to make sure they are going to make their # to travel to competition. Right now we manually update the google doc every week, but might see if we can figure out how to automate after build.
We moved to electing our captains in May so they are in place over the summer. Captains prepare a brief speech about why they want role and students vote. Other roles are elected in October/November. Students self nominate for the role(s) they want and are then interviewed by the two captains. The captains, with input from adult mentors, present a slate of candidates to the team. Process worked well, but we always seem to tweak it a bit from year to year.