Start calling all current and past sponsors/donators and give them the good news of your teams accomplishment. Get out there finding more sponsors. Call the local paper and radio stations, many have free local news areas. Most have time and space to publish the article. Call the mayors office / city counsel they like to hear of local students making a positive achievement. Create a public fundraising event. You would be surprised what can happen.
Many costs are generally the same for every team. As mentioned above.
Hotel
Rental car / bus / metro
Food
Fun
Registration Fee
Easily figured out to the cost per person.
Some are not.
Shipping
Trains, planes & automobiles
The further away the more costly.
Our airfare can easily get over 1000 per person when booking in such a short notice. And shipping crates, oh my. A boat usually takes 11 days to the US west coast. Hope for good weather and no dock strikes. When having to make it there in such a short time the robot get to fly too.. I think 6k was for one way.
Last year we took 25 students and 5 mentors. Since the time between qualifying and the world championships was 5 weeks. We had to generate close to 60k for the trip!
One of the dues we pay to live in paradise...
Good luck in the championships, hope to see you there.
If you do go, stop by our pit and say hi, we made it as well, like yesterday
Now we are in the same boat together.. *starts dialing*
Aloha!