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Basically the point of scouting is to create a database of information to help quickly plan each round based on who your opponents are. I guess most teams have an electronic database of some sort, such as a spreadsheet. My team has I giant three ring binder, so it is possible to go low-tech. The information you want, about each teams capability and strategy, can be acquired by viewing websites ahead of time, going around asking questions on the first day of competition, or watching the matches themselves. Making up a questionnaire to ask each team on thursday of your competitions is probably the best idea if you're short on people to do scouting. Hope that helps and isn't too much you already knew.
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