[cadandcookies]

I'll bite:

How much data is your team currently in possession/control of? (Gigabytes, terabytes)

Last I checked, 2220 had two 500 GB hard drives that were full of pictures, plus about 20 GB of stuff in Google Drive, plus our team wiki (which I'm not sure of the size of). All in all (and accounting for stuff that I don't know the location of, I would estimate that 2220 has about 1.5 to 2 TB of data in various locations. This also isn't counting raw footage from CA video, because I really have no idea how much of that we have.

Do you keep everything on one PC, or elsewhere?

All the Drive and wiki stuff is cloud-based, but the pictures and video are on external hard drives and backups of those drives, which are kept with the team.

Do you have a server? Do you manage it, or someone else? What are the specs (drives, OS, etc)?

The team rents a relatively small server to manage our parts ordering process, but other than that, no. I wasn't a part of setting up the server, but it's pretty low powered.

How do you organize, categorize, and sort your data? (specific focus area is photos and videos)

All of the archived data is by date, which people can access and copy over to their personal or other team machines and reorganize.

Do you sync with a cloud service provider? Which one?

Nope (unless you count Drive, which we use for sign ups, organizational stuff, and CAD files).

Do you have a backup plan? What is it?

Backups of the media drives aren't made on a regular schedule to my knowledge. I wasn't very much a part of that part of the team other than needing to access the data.

Do you have any sort of archival process each year?

Other than making sure that events were photographed and getting those photos by date on the externals and Shutterfly, not really.

Do you have any specific hardware you use? (types of drives, tape backup, etc).

Like I said, I believe we have two external HDDs with capacities around 500GB. Mostly backups and data stufff was managed by our former faculty mentor, who was the tech manager for the school and had access to all sorts of computers and computer leftovers.

How do you control who can access the data and at what permission level?

The externals are only given to students or mentors with a valid reason for having them, or they are only accessed at the school. In Drive we have a rather complicated nested permission structure, and the wiki uses standard Admin/Editor/Viewer permissions.


I know our data practices aren't the best, but they're miles better than they were when I first joined the team (I remember one media director had classified all photos are "Before me" and "Me"). It's an ever-changing process, and I would only anticipate the team getting better at managing our data.

Does anyone know if there have been any presentations on this topic? I feel like it would be very valuable for teams of all levels.