[Aerosmit]

Thanks for the replies. I have to agree that digging in and documenting what didn't work and going the process improvement route makes sense and will likely be apart of requirements gathering for a new system. I am hoping for an integrated system to save time and training in manually integrating data from Google Docs (we do use Google forms today), email systems, and web.
I would like to integrate SMS into the application as well as I have found most students don't look at their email often and sometime not at all, but see TXT messages in an instant. We used Remind.com at the Dallas regional last year for SMS communication and I have to admit it worked really well.

I'll take a look at Basecamp, I also Trello from some coordination we are doing at church. I have to admit, Wild Apricot is my favorite so far. It also has integrated payment processing.

Mark