Quote:
Originally Posted by Team3844
We are hosting the 2nd annual Battle for the Bluegrass on October 31st. We had 14 teams last year and everyone left pleased with the way we handled the event. I was hoping that we would exceed last years team count, but it is lagging at this time.
Any ideas on getting commitments to attend. I'm worried we are going to lose so much on hosting that it will bankrupt the team this season.
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1. Get the event date out as early as you possibly can. You can see from the graph, because we got the date out almost a month earlier, and before school let out, we had more teams register very early than we did the year before.
2. Market, market, market. Make sure people know about your event. Build a contact info database and get the word out. Repeatedly. Reach out to teams you personally want to see at your event. Our goal for the Rumble in the Roads is to have every team in the Hampton Roads area at the event. You can bet your butt I'm contacting them until they give me a good reason for not coming.
3. Offer discounts. Last year we offered discounts to the control system beta teams if they were willing to set up a table to talk about the new system during the event. This year we offered a discount if you also attend another off-season event. If you know of a team that wants to come but just can't afford it, work with them and offer a discount for providing a certain number of volunteers, or staying after to help pack the field up.
+ all of Marshall's suggestions.