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Several years ago my team had a sponsorship deal with a local chevy dealer and we were cheaply leased a new suburban every year, the dealer then got tight in their budget and so the school district bought the one we had then and still use to pull the trailer. We share both truck and trailer with anyone in the district, in our case that is the county, but we have priority over anyone regardless of when we ask to use it. We do try to reserve them early so we are not pulling them out from under someone. Usually for students we load the suburban and rent additional vans for everyone else although the last time the whole team went somewhere we did use an activity bus because it was more economical.