I recently gave a talk on this at the Minnesota SPLASH event. I'm not sure if the presentation was recorded, but the slides can be found here:
https://drive.google.com/file/d/0Bx6...ew?usp=sharing.
To quickly summerize
Saturday, game release to around 1-2PM - Lunch + Going through the manual in small groups. Come back together as a team and highlight all critical rules. Answer any questions or clarifications. Brainstorm any Q&A questions, if any
Saturday, 2PM to close - Robot task list. Highlight every single function a robot can perform in the game. Careful attention to word these such that it doesn't shoehorn you into a single design (e.g. score ball instead of shoot ball).
Sunday, Monday, Part of Tuesday - Game simulation
Rest of Tuesday - Robot function priority list
Wednesday, Thursday, Friday - Conceptual work, base level prototypes (just answering if concepts are possible, not finding specific details).
Saturday, Meeting together, debate various concepts, find final overall robot concept, split into subsystems and start more detailed prototyping and design