Quote:
Originally Posted by PayneTrain
I understand that costs are different, just trying to get at what he means. Type of venue, geography, amenities built into the facility vs what the event itself would have to cover (specifically, power) are just some of all variables that contribute to the cost.
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Right, but what I'm saying is the estimate they got was likely generic and not tailored to their location.
That said, I can provide a few examples of costs associated with events (Dollar values listed are approximate and specific to our event in Midland. Actual costs will vary by event):
Recurring Costs:
- Pipe and Drape (for dividing pits, blocking off the field area from the stands, etc.)
- $1600 - Table & Chair rentals (for team pits, field equipment, pit admin, etc.)
- $500 - Multimedia Equipment (Projector(s), audio mixer, speakers, mics, radios, etc.)
- $2750 - Generator for pits (Cost to rent if you don't have one, and cost of fuel)
- No cost for us, school district has a generator and donates fuel - Cost of DJ (unless role is filled by a volunteer)
- $500 - Cost of food for volunteers
- $3850 - Cost of Janitorial services and event Security
- $250 for security, janitorial services donated by school district - Gaffers Tape
- $650
One Time Costs:
- Installing Ethernet runs for field and pits (if needed)
- $1600 - Floor Tarps if not already owned by venue, and Masonite (may have to be replaced every few years due to degradation)
- $3250
And those are just some of the basics; there are, of course, also extras that events may opt to buy. For example, after our first district event we decided to build our own livestream system for streaming events and running the event projector, and more recently, we purchased our own sound equipment so we didn't have to rent it (we looked at getting a projector too but the cost was a bit high for what was required). We probably have over $10,000 that we put into multimedia alone over the past few years just to go above and beyond event basics.