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Originally Posted by meg
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Hey, thanks Meg! I opened this to post it and noticed that you beat me to it.
The thing that keeps our workflow in the best shape during build season (and other projects like our events and offseasons) is collaborative communication & organization - email chains and Google Drive... and then for build, our Engineering Notebook, which I'll have our kids work on hosting on the website ASAP.
We have 110 kids so we have to split them up among subteams, and then further divide those subteams - and they don't all meet on the same day. That puts the weight on the shoulders of mentors & student leaders to make sure records are kept of every major conversation and decision that leads to our completed machine.
Notebook entries have to be on GDrive before the next meeting, so the group coming in after them has a chance to review & understand what's going on for the day - with the help of the leaders & mentors who overlap between groups.
We also make sure 1 day per week is an all-hands recap meeting where each subteam talks about what's been done, what needs to get done, and anything else we have to discuss & get out to everyone.
Hope that helps!