[Alex2614]

We are starting to dabble into the world of online payments. We are starting by selling T-shirts for our off-season event online (by the way, WVROX August 5-6), but we would like to start using online systems for our team shirts, hotel payments, etc. Everything needs to link directly to PayPal because of how our bank works. We think we have the off-season shirt store worked out, but expanding into other team payments is getting tricky to figure out.

A bit of background: For regular season events, we don't charge students or mentors for hotel rooms, but if families want to come, they pay their share of the room (i.e. if a non-mentor parent wants to room with just their child, they pay for 3/4 of the room). For off-season events (and sometimes the championship, depending on our cash flow), we ask everyone to pay. Because of this, the costs are different for everybody for each event. Additionally, we also usually do some kind of box lunch at the regionals, which we ask folks to pay for. There may be other things in the future, but at the moment, we are handling cash and checks from our members constantly, and it's starting to become a burden.

Do teams out there utilize systems like this for team payments? For hotel payments, I was thinking about some kind of Google forms/Woofoo kind of thing, linking to PayPal, so we can invoice different people separately, since the totals will be different.

What are everyone's thoughts? What have been your successes? Failures?