[SenorZ]

Our situation is VERY similar to yours... except our Foundation hasn't changed their policy on us.

We funnel almost every dollar to our school foundation, and get reimbursements once a month when the foundation meets. We do this because the foundation is very open with their tax ID number. The school keeps their ID locked in a vault somewhere.

We operate as a curricular club on campus, so we also get an account with the school ASB (not through the front office). The ASB account is more restrictive on spending, but they pay out every week. We are not required to have specific PO in advance, but instead can deposit money, say $2000, and leave an open spending request of up to $2000.

For both of these accounts we need MY signature (since I'm the faculty adviser). So a parent or student can't just show up with receipts and ask for money.