Quote:
Originally Posted by QuestionForFRC
What we've done in the past is that we will say that we will start at 4 and end at 6:30. That turns to 7:30 and eventually to 11:00. We eventually just had that listed on our official calendar.
As for our mentors, we're not allowed to be in the space without one (because of safety). That, we've never had a problem with, but they have to stay with us into the late hours.
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I would say the first key is respecting the schedule. If everyone agrees on 4-6:30, then actually get done at 6:30. Your mentors have lived and families, and do need some time away from the team. But as a mentor, it's hard to leave when you have students there that want to keep working. It's up to the team leadership to manage that!. They need to keep an eye on the clock, call for the team to clean up at an appropriate time. It also helps if you have some sort of final wrap up each night to mark the end of the meeting. It gets everyone away from the tools and ready to go home.
There's nothing wrong with meeting every day for a couple of hours. My team meets 2 hours a day 4 days a week plus 7 hours on Saturdays - a total of 15 hours per week. And you know, we stick to that schedule. We may schedule more time near the end of the build season if needed, but it is scheduled in advance, not just meetings that gradually lengthen.