We (my fellow mentors and myself) have complied a binder which includes what you are speaking of. I am at work, so i just scanned it into a PDF document. I've indicated the link where it can be found. Take a look, and let me know if it helps clarify how we do things!
http://grovelandfire.org/metalmuscle/structure.pdf
Make sure to look through the pages, most of that info is on like page 5.
(note: this primarilly focuses on the event season, build season simply consists of a software and electronics team, a drivetrain and chassis team, animation and design team, and manipulator / "arm" team)
-Alex