[sanddrag]

Originally Posted by sparksandtabs

Our sponsor give us a credit card. No limit on it that I know of. So everything is on one big bill.

Well, for the teams without that kind of luxury, our money is handled by the "money person" at the school who handles all the money for all the clubs. The system is too inefficient for the build season however, so our main teacher usually buys everything on his personal credit card (or by cash), then gets reimbursed by the school when we are done building.

For keeping track of parts and their costs (like I believe FIRST requires at time of inspection) we make a very detailed Excel spreadsheet of the part number, description, supplier, quantity, and cost.