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Originally Posted by sparksandtabs
Our sponsor give us a credit card. No limit on it that I know of. So everything is on one big bill.  |
I can assure you we have a budget. As the team leader, I know. I work with the team treasurer to keep track of spending. We set up a budget during the summer and then use excel to track spending. We have monthly targets for spending, and a yearlong budget. Each is broken down into categories; travel (transportation, hotel, food), registrations, pr/media (team shirts, printing, buttons, etc.), r&d, team room improvements, and a miscellaneous category for things like shipping overages and the like. We also do fundraisers to help offset costs (we have raised over $8,000 since September). It's not just a free for all.
I almost forgot, we have an excel requisition form we use for sub-teams to fill out for any part they want to order. This way we can keep track of orders we have placed, that way when the receipts don't match the spending, we can see where we have purchased items. If you want I can post it to the white papers. It's nothing special but it helps.