[aaeamdar]

Originally Posted by sanddrag

Well, for the teams without that kind of luxury, our money is handled by the "money person" at the school who handles all the money for all the clubs. The system is too inefficient for the build season however, so our main teacher usually buys everything on his personal credit card (or by cash), then gets reimbursed by the school when we are done building.

For keeping track of parts and their costs (like I believe FIRST requires at time of inspection) we make a very detailed Excel spreadsheet of the part number, description, supplier, quantity, and cost.

Darn, that would be a luxury. We do a similar thing. Our finance person at the school has been really helpful.