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Originally Posted by anna~marie
HOT helps with a "regional", if you would, and the MI Tourney... and I too have been an FLLer
It's arranged like an FRC tournament... You have the pits, an out of the way area for judging rooms, and the main arena area. Have a few tables running at once, if you can, pending the amount of teams there. Make sure you get a flow chart out to everyone and have pit announcements. Teams getting ready, on deck if you will, should meet in what we call the Bull Pen - an area right on the side of the main fields. Volunteers are needed there. At each table have a referee and a scorekeeper.
Also make sure you have ideas about lunch, whether you will sell it or provide it or just tell people where to get it. Hungry kids = bad day. Don't forget about the volunteers either! (By the way, volunteer shirts are a good thing)
I'm sure you probably knew some of this already, but I guess it didn't hurt to post. Yay logistics! If you have any more questions, or ones in specific, don't be afraid to ask. If you want I could also get you in contact with our team mentor/FLL extraordinaire if you wish.
Good luck!!
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Anna Marie, please get Walt or Marlee or Joyce to contact Madison asap. You guys run a good program at White Lake.
Madison, you need to get your judges lined up NOW. You need one set of judges for every 12 teams - it would really be better if you could get a set for every 10 teams. A "set" of judges is 6 - 2 technical, 2 presentation, 2 teamwork. Don't forget to find some spares who would be assigned some other volunteer duty, but could step in if needed. Technical judges will need some familiarity with FLL as they will be looking at the teams' programming as well as how the robot was designed and built. It would be good if presentation judges knew a little bit about nanotechnology so they can ask relevant questions, but having a good rapport with kids is most important.
You will probably need 4 table setups (2 pairs). 8 pairs would be needed for a larger number of teams. Each pair of tables needs 2 refs and at least one helper/runner.
You will need a scorekeeper and a timekeeper.
You will need at least 2 queuers for each part of the venue - game tables, presentation judging, technical judging. If teamwork judging is done in a formal setting, you will need queuers for that as well.
You need someone to set up a schedule ahead of time so teams will know where they have to be and when. Teams can't be at the judging booth and at the tables on the floor at the same time.
The most important skill you will need will be organizing and finding your small army of volunteers. That and focusing on making sure the kids have a good time. Best of luck.