[Al Skierkiewicz]

Carla,
Welcome to CD, stop in often, there is a great bunch of people here. As everyone said above, you need to be sort of a historian. Not only make notes of what the team has done in the community but also who was involved so that you can go back to a person to fill in blanks about a particular event. Make sure the team takes pictures and video, anything can become important if it works but you won't know that until after the fact. Assume every outreach project might become something huge. All the little things sum together as well, every parade you put the robot into, every community event you showed off the robot in, every school visit, and every competition you attend has the potential for your submission. Just the list that you make will have an impact on what the team will decide for future outreach. If there is something big your team does (like a computer recycling drive or help for the local children's shelter) be sure to know what the actual benefit to the organization is, or what the people at the other end think about your involvement. It will help your team even if it doesn't help the Chairman's submission. Always remember that you are not doing community service just to receive Chairman's, but you are given the award in recognition of the work that you have done.