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Originally Posted by Beth Sweet
Man you guys are organized! Coming from a first time scheduling Championships person, when do we need to have these reservations made by?
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Beth:
Travel coordinators for Championship teams should have received an e-mail reminding them that the reservations will be open. Here is the e-mail I received yesterday.
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The FIRST 2007 Championship official housing will open tomorrow morning, December 7th at 9:00 a.m. EST. We have received several inquiries from our first email and hope that the following information will be helpful.
There are three ways you can make reservations: through the FIRST Championship website on the community page, through the call in center at toll free number 866-413-5151 or international at 506-637-0282, or by fax at 506-433-3033.
For those booking on the web-site, when you get to the website, go down to the bottom of the page to ‘Find a Hotel’. In the drop down box ‘Who are you?’ click on Teams. You do not need an access code once you have selected Teams. Then select your arrival and departure dates, the number of rooms (up to 20 at a visit) and the maximum number of people you will have in the room. Then click on ‘Find Hotels’. You will then be able to select which hotel you want. The rate shown is the lowest average nightly rate. We recommend that for groups booking over 20 rooms that they book either by fax or through the call center as they can handle larger blocks of rooms and to ensure that all the rooms are at the same hotel.
Please find below the cancellation policy outlining important dates and deadlines:
• You may make name changes up to 72 hours prior to arrival.
• Credit Cards will be charged March 7, 2007 for any reservations made prior to this date and for which a check has not been received. Your credit card will reflect the charge from Steele Meetings, Inc.
• Payment in full is due March 14, 2007. Reservations not paid for by this date will be released.
• You may make modifications to room type, name changes and cancel any of the packages prior to March 19, 2007 and receive a refund minus a $10 administration fee per package.
• Any cancellations after March 19th forfeit all payments. Any additional requests after March 19th will be subject to availability and receipt of payment.
• Payment must be in the form of one check or money order per Team or by credit card. Credit Card payments will be charged a 3.5% handling fee.
Please find following some helpful links when making your reservations:
Map of Atlanta highlighting the hotels in relation to the Georgia World Convention Center and the Georgia Dome go to:
www.steelemeetings.com/atlantamap
A copy of the Fax Registration Form may be found at:
www.steelemeetings.com/regform
You may copy the second page to add additional rooms if needed.
A copy of the package rates by room for all hotels may be found at:
www.steelemeetings.com/packages
We look forward to working with you and wish Team 365 a very successful FIRST season.
Steele Meetings, Inc
6346-65 Lantana Rd.
Suite 117
Lake Worth, FL 33463
customerservice@steelemeetings.com
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If you have not contacted Steele Meetings yet, I would recommend you plan to do so soon.
Good luck!