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Originally Posted by blakcheez
Also, what do your tickets look like and contain? Obviously location, price, date. What size do you use? Business card?
Strange side problem. I was IM'ing one of the other team members about planning, and she said the she wouldn't be able to go to another church (besides her home one) for anything. I don't know why exactly, very perplexing, but I acknowledged it, but the problem is the school's cafeteria... leaves much to be desired, no good community center. Plus, I've been in here, it's nice.
Is it worth it to sacrifice one team member for a better venue, or to include her in a place that may not work out as well? I've talked to a couple of other people, and they all agreed that this church would be best.
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Tickets--
Talk to whoever will be printing them about the best ticket size--bigger than a business card, for sure. Maybe about 6" wide by 2" high. The printer will know what size is economical, but big enough to be read easily.
For accounting purposes, it may be handy to have a stub. Or each person selling tickets could have a printed sheet where they can write the number of tickets sold. (The sheet would also have selling instructions, so everyone knows what to do.) This is necessary if you use a 2-tiered pricing scheme. Let's say you sell adult tickets for $7, and kids under 12 for $5. You would have those items printed on all the tickets, with check boxes or circles for the seller to mark which price they sold. The sellers would also have to mark, on the stub or the sheet of paper, which one they sold.
This way, you only print one set of tickets. You don't have to number the tickets, either. If you have door prizes or a drawing, you can just buy a standard roll of raffle tickets to be sold or distributed at the event.
On the other hand, if you have a one-price scheme and distribute the tickets to team members in blocks of 10, then you can simply record how many blocks went to each team member. On the day of the breakfast, or maybe the night before, team members will need to turn in all the money and unsold tickets. They should also keep track of donations made in addition to tickets sold.
Other than having all the essential information on them, I don't remember what our tickets look like. The tickets should be attractive, of course. They should have a professional, uncluttered look so that people will be able to decipher them quickly. (Remember, your best customers may be in the over-40 crowd that often needs reading glasses.) Your team logo, and one or two phrases of team "advertising" plus a contact phone number would be a good idea. Above all, make sure that the information is accurate. Have someone with a sharp eye proofread the artwork before they're printed.
Facility--
It is essential that you have an adequate kitchen and equipment. Be specific about what your requirements are, so you can be certain which facilities do / do not fill the bill. Is it a question of adequate vs. best? Or adequate vs. inadequate? (Our church has an inadequate kitchen. For large gatherings, we are always improvising, hence the rented portable kitchen. But our organizers also have plenty of experience improvising.
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If your team member belongs to a church that forbids its members to set foot in any other church, then she must do what they say. It may be helpful to clarify what the real reason is. Maybe you should talk to the head clergy of her church to find out what the policy actually is, because church members sometimes get confused about church policies. I can't advise you on what decision you should make, but if you can clarify what's going on, the situation may turn out to be different than what it appears.