[JaneYoung]

I'm sure everyone will chime in with answers to all of your questions.

My response is regarding the whole team.
Talk with your lead mentor regarding having team meetings every night.
They can be very brief but they line out the schedule and which sub-team is where and what the expectations are. If you would like an idea of how we run ours, pm me.

Example: the team 'separates' at the venue with the drive team/pit crew headed one direction and the spirit/pr group headed another. That can mix a bit and not all teams run the same but be prepared for separation physically. This means the sub-team leads have to know where to go and what to do and the mentors/adults to work with/report to. The more organized the team, the better.
Have meeting times scheduled and worked out.
Example:
Lunch, where to meet.
How are you going to feed your pit crew and driver team and when?
Where are you are going to regroup after the day in order to get back together?

Having these plans lined out during the team meetings the night before helps, taking it one day at a time.

This has nothing to do with your questions but the better organized the sub-teams and the schedule, the more success you will have in completing your other tasks, such as distributing buttons.

Enjoy your rookie competition season. All the best!
Jane