Quote:
Originally Posted by Mr. A
These our our initial questions we are looking for input on:
How parent groups handle finances. Does everything go through the school account, or do you have your own account? To what extent do the team members do this? Who decides how money is spent?
Do you have a formal structure with officers and a charter?
Do you hold regular meetings?
Do you charge dues?
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234 has an organized parent crew that does season meals, the team banquet, support at competitions, some meals at competitions and helps with the team open house at the end of the season.
All of the Cyber Blue money goes through the school account.
Parent crew expenses are handled the same.
There are no parent crew dues.
There are designated parent crew leaders, usually co-leads, who organize the crew. There is no other formal structure or charter.
The parent crew meets 4 or 5 times during the year. In December, before the season starts, 1 or 2 during the season, before the IRI, and maybe some others.
Expenses for the activities the parent crew organizes are coordinated between the parent crew leaders and the team lead (a teacher).
Other team expenses are coordinated and managed by the team mentors, with the team lead teacher coordinating payments and reimbursements through the school.
All school groups and clubs must use the school account and school treasurer and are subject to the state board of accounts rules and guidelines. This provides audit oversight and assurances of accurate and legitimate expenses and reimbursements. (The only exception to this is the Band Boosters, which has been in place since the 1970's and has its' own structure and accounting.)