I know this probably will not help your situation right now, but if more people get involved, it may solve these problems in the future.
I've created a web site promoting FIRST to schools that are not already involved. I use lots of videos and have forums for discussions. I also have a map feature that any one can add a marker. I added this feature for just this type of situation. Check it out at:
www.firstobjective.org
It's free to join; no sponsors and no spam.
Thanks,
__________________
Roger Smith
Mentor - FRC Team 3357
COMETS - Creating Outstanding Minds, Embracing Technology & Science
---------------------------------------------------------------------------------------