create a Gant chart, our team does it every year, and it breaks down the whole 6 weeks, it's on our website:
http://www.shazbots.org/business.php
and click on either the photos or the excel download for "2009 build season gant chart."
this way, your team can follow a strict schedule so that the mechanical team isn't spending too much time and the programers don't have time for the robot...
best of luck
