[DonRotolo]

One lesson learned from pascack Panda-monium last year is this: Have a LOT of people who are dedicated to making sure their small part of the event is planned, set up and run properly. The event core team was able to focus on the dozens of small problems that came up, since all of the major areas were being handled well.

Planning takes about a year, but this can be compressed into 6 months.

If you want teams to return, make the event easy for them - easy weekend (no SAT or other major event that day!), easy load in, plenty of power in the pits, easy for spectators to get in out, good parking, a score display, experienced volunteers (get with the local regional planning committee about that) especially announcers, fun for those attending... In short, imagine what the 'perfect' event would be for a team, and try to do that.

Jane's advice on visiting other off-season events is essential. You'll find people are happy to share.

Oh, yes - you'll need a place that can handle a full field plus pits. A full field is about the size of a basketball court, plus you need room at the edges for equipment, judges, etc.

Don