[Bob Steele]

We have been doing this for the past two years in Washington with many successful kitbots being substantially finished by the end of the first day!
Congratulations on your starting this fine endeavor!! We have had 20+ rookies for the last three years in a row..

I would suggest that you pre-cut some wood pieces for teams to use to secure their electronics and then join to their robot. This need not be very complicated... just some plywood that will fit in side the robot frame dimensions.

By the way... if you want to be REALLY NICE to rookies... buy a ton of 1/4-20 nylon locknuts and have them use those instead of the KEP NUTS in the kit.
They won't vibrate loose later...

I would suggest that you contact Oklahoma and get the information that they put out.
We have used their stuff for awhile now. I would send it but I am not sure about what we can and cannot do. Those of us that do this sign a special agreement with FIRST not to disclose any information about the KIT before the kickoff so that we can prepare.

You will need a station to cut metal... (the frame does need to be trimmed) (We brought a chop saw)
You might also have a station showing teams how to break chain... and join it...
We used a simple station and had extra pieces of chain there to practice on...

If you get the information from them (Oklahoma) it will tell you everything you need.

Remember that you will need extra hardware for each team... This is what the FIRST non-disclosure statement gets you. They will tell you what extra hardware is necessary that is not in the kit.
It is normally minimal but it saves TONS of time knowing in advance and making up little bags for each team participating. Rather than running out the day of the kickoff and trying to find the pieces on that day.

You might discuss this with your Regional FIRST rep and see what they can do to help you get set up.
If there is anything we can do to help please ask...

FIRST teams from Washington State have done this for the rookies for the last two years and built over 30 robots in that time during the afternoon after kickoff.

It is a great way to meet new teams.... and get the FIRST spirit building...

thanks for your gracious professionalism!!

email me and I will send you what I have from last year's kitbot build if you want.