Team File Organization?

[ZipTie3182]

Hi everyone,
I was wondering how teams organize all their files, mainly photos.

Right now we're trying to come up with the best way to upload files the least number of times and get them on shutterfly, facebook, something that will go straight to our website FTP and a team external hard drive.

Does anyone know a way to do this in less than 4 separate uploads? I know you can share albums from shutterfly on facebook but it just puts a link to shutterfly which isn't ideal.

Any responses are much appreciated

-Anna

[MrTechCenter]

One word: DROPBOX

[ehochstein]

I've heard of a few teams using https://www.dropbox.com/ The more users that sign up the higher amount of data you can upload, and the users that you invite to your dropbox can upload photos to it themselves.

[F22Rapture]

I definitely vouch for dropbox, but I don't think that solves his problem of having to seperately upload to the team website, facebook, and fluttershy (the cloud storage eliminates the need for the external hard drive).

My interpretation of his question was reducing the complexity of updating all of their public pages, which dropbox doesn't necessarily solve.

It might be possible to write a script to do it, but I have no idea how that would be accomplished in practice.

[Lisa Perez]

Originally Posted by F22Rapture

My interpretation of his question was reducing the complexity of updating all of their public pages, which dropbox doesn't necessarily solve.

It might be possible to write a script to do it, but I have no idea how that would be accomplished in practice.

You are correct in your interpretation. We are looking to streamline the process to upload photos and any other files that we would like to be public, and were wondering if an app to do so already existed before attempting to write a script.

[dellagd]

Depending on your teams programming experience, it would entirely possible to write a program to do all four of those things at once.

Look up:
Shutterfly API
Facebook API
FTP upload is simple
Of course saving to hard drive is easy too

[Phyrxes]

Dropbox and Google Drive both have mobile apps as well, I am sure there are others but these are the two I use. Before you decide a cloud solution is the best one make sure that you can access it from your build space.

[MrTechCenter]

I know our team feeds all of our pictures, posts, and videos through Tumblr, which automatically pushes them to Facebook and Twitter once they're posted on Tumblr. I'm not sure how you set it up to do this, as I'm not a heavy Tumblr user, but I'd assume it's just a simple setting.

[kiasam111]

In terms of our files, we heavily use each of our Google Drives for documentation, and our team meeting minutes are kept there. We also use Google Groups to allow us to efficiently communicate information to the whole team, or a subteam.

The media team also shares a portable hard drive with the business team, and this is where all of our graphics, video projects, etc. are kept on.

Uploading things is done automatically with google services, and we will manually choose ones to upload to Facebook and others.

[Chris_Elston]

I noticed that you said "photos". For Photos, we have been using a pro account on flickr since we started. We have one account, and share it with everyone on the team. It's remarkable to capture and archive team memories.

http://www.flickr.com/photos/teamthr...1/collections/

For other files, documents, PDF's etc, we use dropbox and it works well for us too.

I forgot to mention, since we use WordPress on our website, there is a flickr plugin that just brings the photos from flickr, right to our website.
http://huntingtonrobotics.org/photos/

[John Sabath]

Originally Posted by F22Rapture

I definitely vouch for dropbox, but I don't think that solves his problem of having to seperately upload to the team website, facebook, and fluttershy (the cloud storage eliminates the need for the external hard drive).

My interpretation of his question was reducing the complexity of updating all of their public pages, which dropbox doesn't necessarily solve.

It might be possible to write a script to do it, but I have no idea how that would be accomplished in practice.

IFTTT is what we use.

[ZipTie3182]

Originally Posted by John Sabath

IFTTT is what we use.

This looks AMAZING. Thank you! Still checking it out. How did you go about setting so it's connected to your team's facebook page? Ours in a fanpage so it doesn't have it's own account...I'm not sure how to link it.

Edit: I got it. (You can make the command for "facebook pages" rather than facebook. It's a bit eerie how it didn't have me select the page though and just used the robotics one. I only have one on my account which was logged in but still....

[z_beeblebrox]

Originally Posted by F22Rapture

I definitely vouch for dropbox, but I don't think that solves his problem of having to seperately upload to the team website, facebook, and fluttershy (the cloud storage eliminates the need for the external hard drive).

Fluttershy is a My Little Pony: Friendship is Magic character.




Maybe it is Shutterfly of which you speak.

Anyway, I recommend Dropbox. I use it often and it works very well for storing files.

[F22Rapture]

Originally Posted by z_beeblebrox

Maybe it is Shutterfly of which you speak.

I need sleep...