Chairman's Video Submission

[AdrianaBurkhart]

This year there is no spot to submit the video link when submitting the Chairman's award. Do we only submit the video at competition; if not how are we supposed to submit the video?

[Sperkowsky]

You give your video to the judges on a flash drive or Cd and they will watch it (or as some people think never touch it).

[kmehta]

Originally Posted by Sperkowsky

You give your video to the judges on a flash drive or Cd and they will watch it (or as some people think never touch it).

The judges don't actually watch your video, the judges assistant or another volunteer will watch it to make sure it meets the criteria and is appropriate if your team is one of the top Chairman's teams at the regional.

[Coach Norm]

Originally Posted by kmehta

The judges don't actually watch your video, the judges assistant or another volunteer will watch it to make sure it meets the criteria and is appropriate if your team is one of the top Chairman's teams at the regional.

I have never heard this before. Is this published somewhere for teams to know?

[Lil' Lavery]

Originally Posted by Coach Norm

I have never heard this before. Is this published somewhere for teams to know?

From 6.4.8 in the Admin Manual

Note: The Chairman’s Award is our highest honor and teams who receive the Chairman’s Award represent the highest standards of FIRST. When the Chairman’s judges have narrowed the selection to two or three teams, these contenders for the Chairman’s Award at all events will have their VIDEO viewed by the Judge Advisor for appropriate content and to ensure that the above guidelines have been met. Although the Chairman’s judges will not be judging your video as part of your submission, a VIDEO with inappropriate content will disqualify a team for the award.

[Coach Norm]

Originally Posted by Lil' Lavery

From 6.4.8 in the Admin Manual

Thanks for the quote and clarification there. Just wanted to make sure I had not been informing my students otherrwise.

I was referring to an assistant or volunteer part.

[jodge1706]

Do you show the video to the judges at competition? When we submitted it in 2014, when we went to the competition, we showed it to them on our laptop and then followed that up with anything else we needed to say. Is this not what we should have done? Do teams show their video to the judges firsthand?

[Sperkowsky]

Originally Posted by jodge1706

Do you show the video to the judges at competition? When we submitted it in 2014, when we went to the competition, we showed it to them on our laptop and then followed that up with anything else we needed to say. Is this not what we should have done? Do teams show their video to the judges firsthand?

It is a choice for teams. Personally we have yet to decide for this year.

[PurpleInk]

Originally Posted by jodge1706

Do you show the video to the judges at competition? When we submitted it in 2014, when we went to the competition, we showed it to them on our laptop and then followed that up with anything else we needed to say. Is this not what we should have done? Do teams show their video to the judges firsthand?

It is a personal decision. Some teams prefer to show the video and then add to it, others prefer to do entire presentations with similar info but separate from the video.

I personally always encourage the teams I work with to do a presentation instead of showing the video because I think it is really awkward to just stand there holding a screen for judges to watch. I feel like the information has more impact coming directly from the student presenters.

But, again, I state, it is a personal decision. There is no 'right' or 'wrong' way, both ways are accepted and within the rules. I am sure teams have done well with both.

[Red2486]

Originally Posted by jodge1706

Do you show the video to the judges at competition? When we submitted it in 2014, when we went to the competition, we showed it to them on our laptop and then followed that up with anything else we needed to say. Is this not what we should have done? Do teams show their video to the judges firsthand?

Miss Daisy did this for their 2010 Championship Chairman's Award winning presentation, so if it works for your team, go for it! You can check out Miss Daisy's Chairman's Presentation here: http://youtu.be/d93j7wOBP84

[anishde]

Originally Posted by jodge1706

Do you show the video to the judges at competition? When we submitted it in 2014, when we went to the competition, we showed it to them on our laptop and then followed that up with anything else we needed to say. Is this not what we should have done? Do teams show their video to the judges firsthand?

It is an option to show your video to the judges, though just keep in mind that it does take up 3 minutes of your presentation time.

[kmehta]

Originally Posted by Coach Norm

I was referring to an assistant or volunteer part.

I think the admin manual makes it clear that the judges don't watch it, which leaves only the assistant or volunteers... in any case, I was told that a few years ago by a volunteer who was in charge of watching the videos for an event.

[Dale]

Originally Posted by kmehta

I think the admin manual makes it clear that the judges don't watch it, which leaves only the assistant or volunteers... in any case, I was told that a few years ago by a volunteer who was in charge of watching the videos for an event.

We see the video more as a vehicle to tell other teams and the community about the work we do. It also helps explain to everyone in the stands why you won the award when it's announced if they remember to show it!

[Karthik]

Originally Posted by kmehta

I think the admin manual makes it clear that the judges don't watch it, which leaves only the assistant or volunteers... in any case, I was told that a few years ago by a volunteer who was in charge of watching the videos for an event.

I don't think this is a uniform practice, at least it's not what's specified by the manual.

Originally Posted by Admin Manual, Section 6.4.8

Note: The Chairman’s Award is our highest honor and teams who receive the Chairman’s Award represent the highest standards of FIRST. When the Chairman’s judges have narrowed the selection to two or three teams, these contenders for the Chairman’s Award at all events will have their VIDEO viewed by the Judge Advisor for appropriate content and to ensure that the above guidelines have been met. Although the Chairman’s judges will not be judging your video as part of your submission, a VIDEO with inappropriate content will disqualify a team for the award.

So it appears that the standard way of doing things is to have the JA watch the videos, but I'm sure there are cases like you've described where the review process is delegated to an assistant.

[Alex2614]

Let me clarify some things, first of all.

The Chairman's video is a REQUIREMENT to have at the event, but its purpose is to show on the screen at the awards ceremony when you win. It is NOT judged or used as a part of the decision process. This is outlined in the manual, but also something I have been told by multiple judges and judge advisors.

Also, the video that you hand to judges needs to be a DVD, not a CD. And, it needs to be in a DVD format, as in it is playable in a standard DVD player, not just a disk with the video file on it. You need to use a software that will write it into a standard DVD format. You need software to do this, just adding a video file to a DVD in Windows Explorer will NOT be in the correct format.

The USB option is just a video file on a USB flash drive.

Secondly,

The question in the original post was about submitting the video via STIMS in the award submission, which was required last year for the first time. It was a YouTube link that you had to enter, in ADDITION to providing the physical copy of the video at competition. However, the area in STIMS where that was supposed to be was grayed out this year, so it had a section for video upload, but no way to enter it in. FIRST has said that that option would be open after the award closed, but since the award is closed, the awards submitters cannot access the submission. This is the problem that many of us are questioning.