Build Spaces?

[WinterPoet]

Hiya! Our team is currently going through the paperwork and overall bureaucracy to (possibly) obtain a building to use as a workshop. In the past, we've had the good luck to have a member whose father worked on cars, and therefore had a giant workshop we could use. However, that member is now off at college, and for the first time in our team history, we are without a clear space to use.

So we're reaching out to see what other teams have done. Have any of you worked in someone's garage (which we're considering if we don't get the building cleared in time)? If so, how did you stay organized and turn it into a usable space?

Alternatively, once you got into a dedicated workshop, how did you decide what needed to be there? What tools/machinery were absolutely necessary and what just took space? Again, how did you organize and prioritize?

[tjf]

1257, 1228, and most of the teams I know operate out of their sponsor school. They usually work out of a single classroom and storage room, or the old woodshop, or something similar.

Getting your own building is difficult, as your team would have to "exist" in the legal sense of the word. Either way, best of luck to you!

As for essential tools, I have to say a bandsaw & decent set of wrenches, screwdrivers, and files were absolutely essential to our work. A deburring tool was the icing on the cake though.

Organization is the one skill that can help make *any* workshop work. Perhaps just treating your workspace like a pit will help in terms of organization.

[TheBoulderite]

Until last year, we worked out of a trade school. They had all of the machines we needed to make the robot, but not enough space to test it. Further, the school wouldn't let us stay after hours due to school district policy, so we would move to a sponsor building for the late nights.

Last year, the team received a warehouse as a donation from one of our sponsors. We were able to raise enough money to renovate, convert, and use that warehouse as our permanent meeting space. We now have enough space to practice with the robot, a machine shop, and no school district to kick us out after hours. A lot of our equipment was donated (machines, computers, coffee makers...) and we prioritized what we needed. A lot of the effort to make the arrangements for the equipment and renovations were student led.

I wish you guys luck in acquiring a new build space!

[WinterPoet]

Originally Posted by tjf

1257, 1228, and most of the teams I know operate out of their sponsor school. They usually work out of a single classroom and storage room, or the old woodshop, or something similar.

Getting your own building is difficult, as your team would have to "exist" in the legal sense of the word. Either way, best of luck to you!

Thank you! We've tried to get a school space, since that would be the best, but our school is already overcrowded. We're lucky to get the storage closet we share with theater, sports, and the janitors :/ I guess we complained loud enough and long enough though, because our school district is the one finding the building for us, and handling the legal jargon. It just takes a while for these things to be processed and verified and voted on and passed and such, so we don't know when we'll get more information. Until then, we're working with what we have!

[cbale2000]

Originally Posted by WinterPoet

Thank you! We've tried to get a school space, since that would be the best, but our school is already overcrowded. We're lucky to get the storage closet we share with theater, sports, and the janitors :/ I guess we complained loud enough and long enough though, because our school district is the one finding the building for us, and handling the legal jargon. It just takes a while for these things to be processed and verified and voted on and passed and such, so we don't know when we'll get more information. Until then, we're working with what we have!

Does your school district have any buildings it isn't using? In my area, team 2619 operates out of an old elementary school under the stipulation that they keep the place clean (the school district figures they still have to pay the insurance, maintenance, etc. anyways, so they might as well use it). The nice thing is they have the whole building to themselves so in recent years they've also invited in other local FRC teams to use the space along with FLL and FTC teams in the fall.

Since the school also has a gym, they were able to set up a full time practice field too.

[WinterPoet]

Originally Posted by cbale2000

Does your school district have any buildings it isn't using? In my area, team 2619 operates out of an old elementary school under the stipulation that they keep the place clean (the school district figures they still have to pay the insurance, maintenance, etc. anyways, so they might as well use it). The nice thing is they have the whole building to themselves so in recent years they've also invited in other local FRC teams to use the space along with FLL and FTC teams in the fall.

Since the school also has a gym, they were able to set up a full time practice field too.

Unfortunately, it doesn't appear our district has any unused space. My understanding of the situation is that the district is going to purchase an old building, not much, something like a shop on a strip, and allow us to use it. So not as sweet as a school, but a start.

[tjf]

Originally Posted by WinterPoet

Unfortunately, it doesn't appear our district has any unused space. My understanding of the situation is that the district is going to purchase an old building, not much, something like a shop on a strip, and allow us to use it. So not as sweet as a school, but a start.

Are any of your long-term sponsors owners of machine shops or places where you might be able to work out of? Some of the rookie teams I've talked to have just ended up working out of a sponsor's shop and doing work / internship with them to try and compensate them for use of the shop.

However, the use of an old building seems like a definite step in the right direction. If anything, keep exploring to try and lessen the load on your host school.

[tjwolter]

We are very fortunate. One of our sponsors is a company that refurbishes CNC mills. They also have a Maker's Space as part of their operation. So we have access to....anything you could imagine. We operate on our own schedule. We even have enough empty space on their storage floor to set up a partial playing field although there are enough pillars in this old building to make driving a bit of an adventure. Heck, we have our own freight elevator and a 100 year old walk in safe to store things in.

[GeeTwo]

We are reducing our space (which must serve all storage and build as well) this year. Our first four years, we were in a large science classroom with plenty of storage, though everything had to be locked up every session. Last year, we added a much smaller portable building, which was all ours, but did not have nearly as much electricity or a level floor. This year, we've lost the classroom, and are only in the portable. The biggest issues have been (in the order we recognized them, which is approximately inverse order of importance/problem):

• Where do we store things?
• Where do we set up the freestanding and larger benchtop tools?
• Do we have enough power?
• Where do we put people who are doing things?

We have already scaled back on the amount we stored and have set up. We pitched about half of the stuff we owned over the summer (by mass and volume, not value), including a couple of marginal tabletop tools. Also, unless we get use of another space and power outlet, we are going to have to keep the membership count lower, or find a way to coordinate people who rarely see each other because they are at different build sessions. Our trials with that a few years ago were not promising.

[Trevor1523]

1523 has a couple of rooms inside of an office building, ironically placed right next to the local news station. The rooms are small, but donated by a sponser, so we can't really complain.

As far as the new team... I think we're currently looking for a space... I'm not sure what the state of that is.

[GeeTwo]

Originally Posted by GeeTwo

We are reducing our space (which must serve all storage and build as well) this year.

As a follow-up, we have identified two unused circuits in our breaker panel (a non-functional 220V heater), and have made this into two 110 circuits, one inside the building (which shall be used to feed drops from the suspended ceiling onto the workbenches), and one outside; these will supplement the single 20A outlet circuit we had previously (it's a bit of a marvel that we never tripped that breaker, given what we've powered from it). We are also building an outdoor workbench off of our elevated boardwalk with a roof and insertable "rain panels" in front of the outdoor circuit.

The bottom line is that unless your build space fully meets (or exceeds) your needs, you must spend some money and effort maximizing what you do have.

[Billfred]

Originally Posted by WinterPoet

Hiya! Our team is currently going through the paperwork and overall bureaucracy to (possibly) obtain a building to use as a workshop. In the past, we've had the good luck to have a member whose father worked on cars, and therefore had a giant workshop we could use. However, that member is now off at college, and for the first time in our team history, we are without a clear space to use.

So we're reaching out to see what other teams have done. Have any of you worked in someone's garage (which we're considering if we don't get the building cleared in time)? If so, how did you stay organized and turn it into a usable space?

Alternatively, once you got into a dedicated workshop, how did you decide what needed to be there? What tools/machinery were absolutely necessary and what just took space? Again, how did you organize and prioritize?

Glad someone else from Columbia is posting on Chief now!

2815 (from 2009-2013) and 4901 (from 2014 on) have been operating out of more or less a one-car garage space at USC. It's very possible to make it work!

STEP 1: Realize you've already got a workspace ideal: 10'x10', otherwise known as a pit space. Lay tape out on the floor and see how much you can accomplish in there.
STEP 2: Figure out how you build your robots and prioritize what items (any items--tools, fasteners, materials) you need. If you aren't sure what's superfluous, you may want to read up on 5S practices. For me, a bare-minimum shop would have a drill press, chop saw with metal cutting blade, power drills, hand tools, files and deburring equipment, and a pop riveter and rivets. I've had great results in the past with similar equipment, and it's a nice foundation for growth as machining resources expand.
STEP 3: These containers with black plastic shelving (which is almost perpetually in stock at Ollie's for cheap) are heavenly for small parts storage. Easy to transport, perfect size for many things we deal with in robots.
STEP 4: Aim for bare countertops at the end of each meeting, barring Very Good Reasons.
STEP 5: A good shopvac will save you a ton of time at cleanup.
STEP 6: Understand that even if they're taxidermied and can't run, storage space for keeping your old robots displayable is not a waste.

(Richland 2 certainly has a relationship with Columbia Mall, which has one whole anchor store empty... #squadgoals)

[Greg Hainsworth]

Ideally, I think a minimum build space is 1200 square feet (30 by 40). Ideally, something around 2500 feet is better (50 by 50). If you weld, you need a concrete floor and good ventilation. And you will need to be able to move stuff around easily to go from fabricating to clearing out and practicing. 10 foot ceilings are really important. 8 foot ceilings work for building but not much for practicing.

Look for empty retail space. I recall one team (forgot the number) in the upper Midwest was able to get an agreement on empty space in a mall. The mall management company allowed them there for the cost of utilities. I guess the mall was able to take some deduction for allowing a non-profit in there. I think it was an empty Chuck E. Cheese or something. The space was big enough for them to set up a full field… I was so jealous.

Although renting a space is a costly burden on team finances, I know of one other team that rents a space in an industrial park. It’s austere but it has a concrete floor, good lighting, white boards mounted to the walls for brainstorming, benches for working, a roll up door for loading out and in, right next door to a car customization shop so no neighbors to annoy with late night building or loud music. I guess it’s about 30 by 60 feet. It costs about $1K a month. It’s open when a key holder shows up so they could work whenever they wanted as late as they wanted. There’s lots of parking. Maybe the school can help you negotiate something like that.

Can anyone with a school team share if donations to school teams are treated by the IRS the same as donations to 501.c.3 entities? Someone told me last year that the IRS made a rule change making it so school teams could be viewed the same as a 501.c.3 but not being a school team, I can't attest to this.

[sanddrag]

We have a total of about 3,000 square feet, and it's not nearly enough. With the machines and equipment, we're constantly bumping into each other, shuffling things around, etc. You'd want at least 5k sq. ft to really feel comfortable in an ideal situation.

[Jon Stratis]

Originally Posted by Greg Hainsworth

Look for empty retail space. I recall one team (forgot the number) in the upper Midwest was able to get an agreement on empty space in a mall. The mall management company allowed them there for the cost of utilities. I guess the mall was able to take some deduction for allowing a non-profit in there. I think it was an empty Chuck E. Cheese or something. The space was big enough for them to set up a full field… I was so jealous.

That was team 2846, the Firebears.

My team has had several build spaces over the past 10 years. The first was a parent's garage. It wasn't too hard to keep organized, as all we really had when the season started was the KoP! After that, we moved into a closet in a building downtown that hosted an engineering coop we got to sponsor the team. We could haul stuff out of the closet into the coop after hours to do our work. That expanded during the season into paying very, very little for a couple of months to "rent" some empty office space on the second floor. Then the third floor the next year, and then back to the second floor... finally the school came in and signed an actual lease on a space, did a little renovation to bring it up to spec for us, and we moved in there semi-permanently. After 3 years in the renovated space, the school finally built a STEM center on campus that we moved into, and we'll probably be there forever