2005 Rochester off season comp ideas and so thread

[Alex Cormier]

so this thread is to have the ideas in one area (this thread). and please keep it that way.

some thing we have to think of is:
Price?
When?
MC?
Real FIRST field or pvc?
top notch real tie competition with awards or exhibition and lots of fun?
1 or 2 days?
who will help and maintain the field?
who will help and make sure everything in the pits is alright and OK!
who will volunteer as refs or crew members?
Any other ideas?

all ideas and thoughts are welcome. i have not been to a off season comp and i would like this to be a great one. so if anyone who has been to a off season comp and liked a thing or two please list what they liked and they didn't!

thanks,

Alex and Ashley

[Yan Wang]

Price? <= $200
When? Mid may to late june (after APs until school ends)
MC? Not necessary
Real FIRST field or pvc? REAL
top notch real tie competition with awards or exhibition and lots of fun? yes
1 or 2 days? 1 day

[Koko Ed]

Price? $250
When? How about late June?
MC? Anyone but me.
Real FIRST field or pvc? A real FIRST field.
top notch real tie competition with awards or exhibition and lots of fun?
top notch comp with awards.
1 or 2 days? 1 day but 2 wouldn't kill anybody.
who will help and maintain the field? Ask local kids first (they're readily available).
who will help and make sure everything in the pits is alright and OK! I'd use adult mentors for this.
who will volunteer as refs or crew members?
There are expenced mentors who have served as refs before in actual competitions.
Any other ideas? Limit the amount of teams to something between 20 or 30 teams.

[coreyjon]

Price >= 200
When: late June sounds good.
MC = Not 100% needed, but would be nice.
Real FIRST field or PVC? Gotta go with real.
top notch real tie competition with awards or exhibition and lots of fun? Definitely top notch
1 or 2 days? Depends I guess on how many people decide to show up, and what kind of extras can be packed into this event.
who will help and maintain the field? There are many local students who would want to volunteer, but let's not forget about us other college students.
who will help and make sure everything in the pits is alright and OK! I agree Adult mentors definitely (does college student qualify as adult?)
who will volunteer as refs or crew members? People who have done this in the past, or who have experience.

[Alex Cormier]

here is the latest excel spread sheet that i have made on notes about this off season comp. i hope you like it. if you see something wrong please contact me. thanks!

[jzampier]

Price: Depends on what you can get donated. Venue? Sound system (if required... you'll need it w/ an MC) ? A real field from FIRST? (transport costs....)
Easily $2000 (i would guess just in field ship costs)

When: Before School's out.

MC: Why not...
Real FIRST field or pvc: Real field.

top notch real tie competition with awards or exhibition and lots of fun?
Might as well do it big.

1 or 2 days? 1 day. Hotel costs kill semi-local teams, and i don't think
2 days of commuting from Ithaca would be fun.

who will help and maintain the field? Anyone you can find.

who will help and make sure everything in the pits is alright and OK! Anyone you can find.

who will volunteer as refs or crew members? Anyone you can find.

Any other ideas?
I know the exhibition last spring cost some serious $. (I prolly have the figures somewhere... )
Keep in mind. Every $ spent on this kind of thing reduces the amount of $ that could be spent:
1. Lego League
2. Starting new teams.
3. Starting new regionals.
4. all the other stuff i forgot.

[Corey Balint]

Price? 150-250
When? June/July
MC? Best you can get
Real FIRST field or pvc? real first field
top notch real tie competition with awards or exhibition and lots of fun? real competition
1 or 2 days?--2 is nice, but hard to set up.
who will help and maintain the field?
who will help and make sure everything in the pits is alright and OK!
who will volunteer as refs or crew members?--(past 3)anyone you can get-but the more experience the better.

[Alex Cormier]

heres an Update on the excel sheet.


thank you everyone with their feedback. shortly in the next week or so we will have these topics under control.

MC
Date
Location
Cost
Field

thanks!

[Erin Rapacki]

Ok, just to make you're head swell a little more - this is my action item list for Blitz. Good Luck!
(you may not be required to everything, but this might help you question a few things that are easy to leave out)


Signage Add-In
Team Social Add-In
National Anthem Add-In
Award Ideas & Criteria Awards
Carpet Sewer/ Gaffers Tape (or similar) Field
Buy or ask to borrow field implements (replacmnts) Field
Controls Software Field
Truck To Pick Up Carpet Field
Safety Glasses Field
Duct tape for lines and repair carpet damage Field
Cleaning supply for player station shield Field
FIRST Playing Field Field
Vacuum cleaner for carpets Field
Printer Field
3 computers to run FIRST field software Field
Truck To Pick Up Field Field
Information table in pit area Information
Software to read match standings and seedings… Information
Pit Map for Teams Information
Name-tag/badges for volunteers Information
Team list for teams, announcer, information table Information
Office supplies for information table Information
Office supplies for announcers & scorekeepers Information
Signage for parking, bathroom, concession, etc… Information
Make list of random match selection Information
Menu & Price of Concession Information
Complete Information for volunteers before event.. Information
8 Ref Shirts Order
Event T-Shirts Order
Trophies Order
15 Judge Shirts Order
General Volunteer Shirts Order
Provide Machine Shop Access to Teams Pit
3x6 table for each team Pit
sign to designate team's pit area Pit
Gaffer's tape to mark off pit areas Pit
outlet for each pit area Pit
First aid station Venue
Ropes for Robot queing & mark-off areas Venue
Blue/Black Curtain to put behind field Venue
VIP Room Venue
Plan for traffic flow Venue
Water & Drinks for Core Crew Venue
Food Venue
Chairs for field reset, referees, field attendants Venue
Power for Scoring table & electronics Venue
2 tables & 8 chairs for controls ppl & announcer Venue
Event Security Venue
Parking Venue
Media (projector, mics, screen, camera, sound) Venue
DJ Venue
TV for pit area Venue
Pit Announcer Station Venue
Reserve Venue Venue

[Erin Rapacki]

Oh, and suggested Volunteer positions:

Position Experience
Field Manager Experience Necessary
Field Re-set 01 Novice
Field Re-set 02 Novice
Field Re-set 03 Novice
Field Re-set 04 Novice
Field Re-set 05 Novice
Field Re-set 06 Novice
Field Re-set 07 Novice
Field Re-set 08 Novice
Field Re-set 09 Novice
Field Re-set 10 Novice
Field Re-set lead Experience Necessary
Field Set-up Expert-Controls Experience Necessary
Head Que-er Experience Necessary
Information/Registration Table Novice
Information/Registration Table Novice
Judge 01 Novice
Judge 02 Novice
Judge 03 Novice
Judge 04 Novice
Judge 05 Novice
Judge 06 Novice
Judge 07 Novice
Judge 08 Novice
Judge 09 Novice
Judge 10 Novice
Lead Judge Experience Necessary
Lead Scorekeeper Experience Necessary
MC/Announcer Experience Necessary
MC/Announcer Experience Necessary
Que-er 1 Novice
Que-er 2 Novice
Que-er 3 Novice
Que-er 4 Novice
Que-er 5 Novice
Ref (Head Ref) Experience Necessary
Ref 1 Novice
Ref 2 Novice
Ref 3 Novice
Ref 4 Novice
Ref 5 Novice
Ref 6 Novice
Ref 7 Novice
Scorekeeper 1 Novice
Scorekeeper 2 Novice
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up

[Alex Cormier]

looks like a lot of fun! thanks for all the info!