[WRRF]: 5 Days until Cal Games! Detailed info for the Bay Area off-season event!

[Ken Leung]

Ok folks, we have a very exciting event for you this weekend! Whether you are part of a team, a volunteer, a high school student, a school administrator, or an engineer (aka. potential mentor), You will have a lot of fun at Cal Games this Saturday October 28th at Pioneer High School!

We have 24 participating teams from all over California, we have 12 awards for competing teams and robots, and various displays setup by FLL/Vex teams and Botball folks.

You can download the official Cal Games flyer here: http://www.wrrf.org/Calgames/calgames1.pdf

To get all you ready for our event, I've prepared this thread with all the detailed information you need:

I. ***Very Important*** What competing teams need to bring with them.
II. Participating team List.
III. Direction, parking, loading/unloading for teams and spectators.
IV. The official event schedule.
V. Important Safety Rules.
VI. List of Awards.
VII. List of displays/demos.
VIII. Concession Menu.

This thread will be updated if any of the following information changes.

[Ken Leung]

I. ***Very Important*** What competing teams need to bring with them.

1. Teams should bring a 25 foot grounded electrical extension cord, and a grounded multiple outlet box, for their use in the pits. No extension cord & no outlet box = no power for your pit the entire day.

2. Every team need to turn in a signed release form for each student, parent, mentor, teacher Saturday morning. It is the team mentor's responsibility to collect the signed release forms and turn them in, as one collection, during registration. Every volunteer for Saturday need to turn one in when they are checking in as well.

3. Safety glasses for every individual working in the team's pit though out the day, plus extras for visitors who wish to examine robots up close.


Of course, that's not mentioning the carts to move robots between the playing field and pit area, battery chargers, the tools, the spare materials, the robots, the teams, the spirit, the buttons, the noise, and the red/orange/green/blue/purple hair recommended for every FIRST competition, but every participating should know about that by heart already.

[Ken Leung]

II. Participating team List.

8 Palo Alto High School
100 Woodside HS
114 Los Altos HS
115 Monta Vista HS
192 Gunn HS
254 Bellarmine College Prep.
256 Willow Glen HS
481 Contra Costa County HS
581 San Jose High Academy
604 Leland HS
668 Pioneer HS
670 Homestead HS
766 Menlo-Atherton HS
840 Aragon HS
841 Richmond HS
846 Lynbrook HS
852 Athenian School
968 West Covina HS
1072 Harker School
1120 Milpitas HS
1280 San Ramon Valley HS
1351 Archbishop Mitty HS
1458 Monte Vista HS
1516 CA HS

[Ken Leung]

III. Direction, parking, loading/unloading for teams and spectators.

Address:
1290 Blossom Hill Road
San Jose, CA 95118

Direction:
If you are coming from the North, you would come down 85 to Almaden Expy. Turn Left after the exit and right onto Almaden heading toward Blossom Hill Rd. Turn right on Blossom Hill Rd and continue to the third light and make a left into the school go to the parking lot. You can also get there by taking 87 South to 85 North and exit on Almaden Expy, turn left to Blossom Hill and follow the directions above. The playing field is located in the Main Gym, while the Pit Area is located in the Mini Gym (See campus map).

Event Packing at Pioneer High School:
As you enter the Entrance parking lot from Blossom Hill Rd, You need to keep driving along the service road until you reach the parking lot. There is another event going on at Pioneer High School later that day, so the earlier you arrive, the more likely you are to find a space in Staff Parking. Next to Staff Parking is the student parking lot with more space (see satellite photo).

Loading/Unloading Info:
If you are unloading the robot, tools and various boxes for your team, instead of entering the Entrance Parking lot, keep driving on Blossom Hill Road until you reach the other service road along the other side of the school (see campus map). Enter through that service road and keep driving until you reach the Tennis courts. You should see the Mini Gym next to the Tennis court. You can unload there.

After the event is over, this is where you can load everything back into your truck/car/pickup/van.


You can download the pdf with campus map and satellite picture at: http://www.chiefdelphi.com/media/papers/download/1909

[Ken Leung]

IV. The official event schedule.

Friday, October 27 - Field Setup, Registration & Inspection
Pits Open: 4 p.m.
Pits Close: 8 p.m.

Saturday, October 28 - Competition & Awards
Pits Open : 7 a.m.

Opening Ceremony: 9 a.m.

Matches 1 – 8: 9:15 – 10:29 a.m.
Break: Robotics INFO! - 5 minutes

Matches 9 -12: 10:34 – 11:06 a.m.
Half Time Break: About FIRST & Aim High - 10 minutes

Matches 13 – 20: 11:16 a.m. – 12:20 p.m.
Break: Robotics INFO! - 5 minutes

Matches 21 – 24: 12:25 – 12:57 p.m.

LUNCH & Alliance Selection: 12:57 – 1:37 p.m.

Finals: 1:38 – 4:30 p.m.

Awards: 4:30 – 5:30 p.m.

Pits Close: 6:30 p.m.

Tear down & Clean Up!

[Ken Leung]

V. Important Safety Rules.

Download the pdf file at the attachment below.

Please pay special attention to the following rules:

S01 about safety glasses in the pit area
S05 about no cutting and drilling in the pit area
S12 & S13 about the usage of power supply and radio

G07 about bringing your own extension cord and outlet box
G08 about food and drinks in the pit area and the gym

[Ken Leung]

VI. List of Awards.

FIRST Aim High Champion and Finalist
Cal Games Autonomous Mode Challenge Champion and Finalist
Wacky Award
Kit of Parts Creativity Award
Safety Award
Gracious Professionalism Award

For descriptions see attached pdf.

[Ken Leung]

VII. List of displays/demos.

Representative & Organization

David Calkins representing Robotics Society of America
Gary Koerzendorfer representing Mensa
Mark Edelman representing FIRST Lego League & Vex
Jim Mori representing FIRST Lego League
Terry Grant representing Bot Ball
Tim McCay and his Track system for FIRST teams

[Ken Leung]

VIII. Concession Menu.

From Deborah Epperson and Laura Hall of Team 668, here's what they will be selling at Cal Games this Saturday.

Breakfast 7 AM – 10 AM

Pancakes $3.00
Sausage 2.00
Bacon 2.00
Doughnuts 1.00
Bagel with cream cheese 2.00

Lunch 10 AM – 5 PM

Hot dogs $2.00
Polish Sausage 3.00
Hamburgers (Sirloin 1/3 lb.) 3.00
Cheeseburgers 3.50
Vegetarian BOCA Meatless Burger 3.00
BOCA Meatless Burger with cheese 3.50
Garden Salad 4.00
(Ranch, light Ranch, light Italian)
Caesar Salad 5.00
Nacho’s 3.00

Desserts all day

Brownies $1.00
Chocolate Chip Cookies 1.00
Candy 1.00
(Licorice, M ’n M’s, Skittles, Starburst)

Drinks all day

Coffee Reg. & Decaf $1.50
Mocha 2.00
Tea 1.00
Orange Juice 1.00
Hot Cocoa 1.00
Water 1.00
Gatorade 2.00
Soda 1.00
(7 UP, Rootbeer, Coke,
Diet Coke, Diet Pepsi)