Team Organization/Communication at Competition

[Alex2614]

Hi all.

I was just curious what the different ways of organizing your group are at the competitions? We have always been pretty informal about it, and it almost came back to bite us at CMP this year. We do not have a centralized system of transportation (we mostly carpool to the comps and around the city). I have noticed that as our team is growing, we have not yet established an effective, formalized, and centralized system of communication or organization.

For example, how do you inform all of your team members and parents about what is going on for meals, seating, meetings, transportation, etc?

How do you organize at the end of the day? After everything is said and done for the day, people are scattered from the many pit areas to the stands to the field and so on. How do you communicate across those areas and effectively convene again as a group? And what do you do from there?