Team Documentation Best Practices

[ebarker]

Q. - How does the team track their history?

We have a constantly changing 'living' stakeholder report. Think of it as a super chairman's with pictures and graphics. It is a big word document but the final product is distributed as a pdf.

Q. - What are some ways teams present their team outreach efforts and history to the judges at regionals?

In addition to talking to the judges the students hand out the stakeholder report above

Q. - How are pictures and videos stored? (ideas on some ways to organize pictures & video would be excellent!)

We have a server with a media folder. Three major folders. A pictures folder, a raw video folder, and a finished video folder. The pictures folder has a sub-folder with naming convention that describes where the pictures were shot, along with the date.

For example,

2012_CMP
2012_Peachtree
2012_RNC
2011_GSA_STEM

and so on.

Raw video folders have a similar naming convention.

You could have something like a major folder containing sub-folders

2012_FRC_Build
.....Week1
.....Week2

and so on.


Q. What methods are used to track the number of people the team impacts?
The answer to that question can be really difficult if you want it to be.
a) you directly influence students
b) you indirectly influence students because the student you influence today become career and personal influencers of future generations. Big ripple effect....