Tracking monies.

[treffk]

We(I) used to keep a ledger and excel sheet of all incoming and outgoing funds on top of what the school tracked themselves so I could verify nothing was being pulled for other school activities. This was a big deal for us because even though we are listed as a school program(allowing us to be under their 501c3) they do not (normally) support us financially. All reciepts were to be turned into me and I copied all of them and submitted a copy to the school for reimbursement. This also helped when it came to do the BOM because I generally got to do it the night before competition based on receipts since I am usually non-technical/non-engineering.

Since I have graduated the team has stopped having a student track funds due to lack of interest from the students. I'd prefer we keep a record ourselves so we have copies of everything and have a quick list of all sponsors instead of having to get a printout of the funds from the school.

[SenorZ]

Thanks again for the input. We're using the Ed Foundation because they'll do reimbursements with receipts and a signature (from me). The school ASB account only wants to do POs, and even then can be a little too scrutinizing of what we want. The Ed Foundation money is ours, and no one can touch it. The ASB account is a school account, and the money is school money, which we don't like the sound of... especially if we're moving thousands of dollars around each year.