Transportation for Events

[Jimmy Nichols]

Originally Posted by EricH

Is there anything in school policies that would prevent a booster club or other similar group (or individual parents) from renting a 15-passenger van or three from your local rent-a-car place and using that to transport students? Naturally, the group/individuals would need to deal with their own insurance, but that is likely to be a little less bureaucratic.

Most Car rental companies won't rent you 15 passenger vans if your intended use is to transport students for an event. We have ran into this before when arranging transportation in the summer to IRI.

We typically use charter buses for everything.

For QCR we rent the school buses which runs ~$40 per hour. I know teams who have done this and have the school bus drop them off at the event and go home, then come back and get them. At the event they either stay close by or arrange local transport with other teams competing who have a charter bus or other means.

We also breakdown the cost on a per person basis and each traveler(mentors, students, and parents) pay their share of the travel.