Electronic Data Storage, Preservation, and Management

[sanddrag]

I'm not sure if we've ever had this discussion on here, at least not quite in the manner I'd like to get going with this thread. I can't recall it in my memory, so I figured I'd start one.

How does your team store, manage, and preserve electronic data?

We're talking all types of electronic data. Anything that can be saved to a computer, hard drive, or server. Artwork, photos, videos, CAD models, you name it.

• How much data is your team currently in possession/control of? (Gigabytes, terabytes)
• Do you keep everything on one PC, or elsewhere?
• Do you have a server? Do you manage it, or someone else? What are the specs (drives, OS, etc)?
• How do you organize, categorize, and sort your data? (specific focus area is photos and videos)
• Do you sync with a cloud service provider? Which one?
• Do you have a backup plan? What is it?
• Do you have any sort of archival process each year?
• Do you have any specific hardware you use? (types of drives, tape backup, etc).
• How do you control who can access the data and at what permission level?