Event Waitlist and Capacity Transparency

[kjohnson]

Originally Posted by Steven Donow

I agree with you, but what would you have in mind for additional transparency that doesn't involve a public wait list? Different RDs in different regions (reasonably) probably have different ideas/values when clearing waitlists.

To elaborate, I think the waitlist information should be public, just not the specific team information.

First, more transparency in the number of spots being held or maximum event capacity. Event capacity could easily be added to each event page. While most of us already know the capacity of our chosen events those numbers can change (such as a 58 team event creeping up to 60, 62, or 64). This would in turn let everyone know how many slots are being held for waitlist teams without such a mystery.

Additionally, like I already said a count of total teams on the waitlist for an event would be a great addition. Joining the waitlist with two other teams is a lot different than joining the waitlist with 15 other teams.

Like you said, the waitlist is entirely at the discretion of the RD. I don't have a good answer for how to get away from that model. Karthik's flowchart would be great but it's just not that simple.

Originally Posted by Allison K

In additional to Karthik's points above, I would like to see a scheduled date in which waitlists will be cleared and an actual cutoff date for rookie team registration (likely both of those things would be the same date).

I would like to see something like this as well but it could hurt the growth of the program. We need to do everything we can to make sure rookie teams can get into their local events, but there is a fine balance that needs to be found between supporting rookies and making the registration decision process easier for veterans. Maybe a firm deadline that veteran waitlist slots would be released while still reserving a couple rookie spots?