Too many students in the build site

[Ernst]

We rotate and schedule students. Each technical subteam has multiple coleads who trade off days so that one is always present, and they work with their subteam mentors and members to schedule students. There is almost always a veteran student there two nights in a row to maintain continuity.

We try to have veterans attend 3 weeknights and half of Saturday and rookies attend 2 weeknights and half of Saturday. Those general guidelines change depending on the subteam and situation. Media, for example, doesn't meet every night and during less hectic times, Electrical gives some members more nights off.

We used to take a survey at the beginning of the season to figure out what nights work best for students and then set a weekly schedule that stayed the same throughout the main build season and cut back a bit leading up to the competitions. Our Media team put together on online scheduler that subteam leaders can log in to to set schedules. Members can then log in and notify leaders if they can't attend a meeting. It gets the job done well, assuming subteam leaders and members all do their part.